Corp Administrative Assistant

Jupiter I, Llc; Chantilly (VA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

401K with 50% employer match up to 5%

Medical, dental, vision, HSA/FSAs

8 Paid Holidays

3 weeks PTO (vacation/sick)

Career growth opportunities

Job summary

LINX is seeking a Corp Administrative Assistant to support Project Managers and Operations with administrative tasks on commercial network cabling projects in Chantilly, VA. This full-time on-site role requires strong organization and communication skills and proficiency with Microsoft Office.

You will handle job setup in Great Plains, invoicing, travel coordination, expenses, and submittal packages, contributing to accurate billing and timely project closeouts.

Qualifications

• Minimum 2-year degree or equivalent work experience.
• Excellent organization skills.
• Excellent written and verbal communication skills.
• Ability to analyze data, identify trends and make sound recommendations.
• Proficient with Microsoft Office Suite, including Word, Excel and PowerPoint.
• Professional working proficiency in English.

Responsibilities

• Set up projects in Great Plains and prepare job folders.
• Enter approved change orders into Great Plains.
• Assist PMs with timely and accurate billing.
• Create invoices and pay applications; send billings to customers.
• Coordinate travel for out-of-state projects.
• Handle per diem, check requests, and expense reports.
• Label creation and supply ordering.
• Prepare submittal and closeout packages for PMs.

Skills

Excellent organization

Excellent written and verbal comms

Data analysis / trend identification

Education

2-year degree or equivalent

Tools

Microsoft Office Suite

Job description

Corp Administrative Assistant

Full Time Chantilly, VA, US

3 days ago Requisition ID: 2394

Salary Range: $26.00 To $30.00 Hourly

Job Summary

The administrative assistant will support LINX Project Managers and Operations with all administrative pieces of commercial network cabling projects and job completions.

About LINX

Join a team that connects people through technology. We design, install, and support commercial network cabling for data centers, multimedia, security, and wireless systems.

In 2003, industry experts founded LINX to create the workplace they wanted—one built on integrity, teamwork, and innovation. These core values drive us daily, shaping a culture where employees grow and take pride in their work.

Headquartered in Denver, CO, with regional offices in Seattle, WA; Salt Lake City, UT; San Antonio, TX; Atlanta, GA; Cheyenne, WY; and Des Moines, IA, we’re growing fast! With AI and digital transformation accelerating, now is the time to build your future with LINX.

Essential Duties and Responsibilities

• Set up of jobs including entry into Great Plains as well as initiation of job folder documentation


• Entry of approved change orders into Great Plains


• Working with Project Managers to ensure timely and accurate billing to minimize under-billings


• Creating invoices in Great Plains and pay applications as well as sending the billings to the customer and uploading into appropriate portals


• Coordinate Travel for employees working on out of state projects


• Per diem/check requests


• Expense Reports


• Label creation


• Supply ordering


• Prequals/Credit Applications


• Apply for city/state licenses when necessary


• Preparing submittal and closeout packages for Project Managers

Minimum Requirements

• Minimum 2-year degree or equivalent work experience


• Excellent organization skills


• Excellent written and verbal communication skills


• Ability to analyze data, identify trends and make sound recommendations


• Proficient with Microsoft Office Suite, including Word, Excel and PowerPoint


• Professional working proficiency in English

Pay Rate

Chantilly, VA: $26–$30/hour

Benefits

• 401K with 50% employer match up to first 5%


• Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision


• 8 Paid Holidays


• 3 weeks Paid Time Off (PTO) combining sick pay and vacation days


• Career growth opportunities

Posting Deadline

This job posting is open until filled and may close at any time without notice.

Equal Opportunity Statement

We are an equal opportunity/affirmative action employer. We consider candidates regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, and encourage minorities, females, veterans, and individuals with disabilities to apply.