Corporate Paralegal

Fontainebleau-Florida-Hotel,-LLC; Florida; On-site; USD 65,000 - 95,000; Full time

Job summary

Fontainebleau-Florida-Hotel, LLC is seeking a Corporate Paralegal to support the legal team with governance, transactional matters, contract administration, and regulatory compliance in a fast-paced hospitality environment.

The role emphasizes maintaining corporate records, assisting with formations and acquisitions, coordinating due diligence, and ensuring timely filings and internal reporting. Strong organizational skills and discretion are essential for success.

Qualifications

• Bachelor’s degree, paralegal certificate, or equivalent relevant experience preferred.
• Prior corporate paralegal, legal assistant, or legal operations experience in a law firm or in-house legal department.
• Working knowledge of corporate governance, entity management, corporate filings, and legal document organization.
• Strong proofreading, organizational, and project management skills.
• Ability to handle confidential information with discretion and professionalism.
• Excellent written and verbal communication skills, with the ability to interact effectively with business teams and outside counsel.
• Proficiency with Microsoft Office, document management systems, contract management tools, entity management platforms, and electronic signature tools.
• Ability to work independently, prioritize competing deadlines, and follow through on assignments with accuracy and efficiency.

Responsibilities

• Maintain corporate records, minute books, organizational charts, ownership records, and related governance materials.
• Prepare and manage corporate filings, annual reports, qualifications, dissolutions, consents, resolutions, certificates, and other entity maintenance documents.
• Assist with formation, registration, qualification, and maintenance of domestic entities.
• Assist attorneys with acquisitions, financings, joint ventures, reorganizations, and other corporate transactions.
• Coordinate due diligence requests, data room organization, closing checklists, signature packets, and post-closing deliverables.
• Review, organize, and track contracts, amendments, notices, confidentiality agreements, vendor agreements, and other legal documents.
• Support compliance initiatives, including licenses, permits, policies, regulatory filings, and internal reporting requirements.
• Manage and maintain intellectual property rights through interaction with third-party intellectual property lawyer.
• Manage legal department calendars, deadlines, document workflows, matter files, and administrative processes.

Skills

Corporate governance

Document management

Project management

Attention to detail

Communication skills

Discretion with confidential info

Education

Bachelor's degree, paralegal certificate, or equivalent

Tools

Microsoft Office

Contract management systems

Entity management platforms

Electronic signature tools

Job description

Corporate Paralegal RoleThe corporate paralegal will support the legal team with corporate governance, transactional matters, contract administration, regulatory compliance, and legal operations. This role requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced business environment.Key ResponsibilitiesMaintain corporate records, minute books, organizational charts, ownership records, and related governance materials. Focus on Delaware and Florida entities, but entities in other states are needed based on broad range of assets.Prepare and manage corporate filings, annual reports, qualifications, dissolutions, consents, resolutions, certificates, and other entity maintenance documents. Focus on Delaware and Florida entities, but entities in other states are needed based on broad range of assets.Assist with formation, registration, qualification, and maintenance of domestic entities.Assist attorneys with acquisitions, financings, joint ventures, reorganizations, and other corporate transactions.Coordinate due diligence requests, data room organization, closing checklists, signature packets, and post-closing deliverables.Review, organize, and track contracts, amendments, notices, confidentiality agreements, vendor agreements, and other legal documents.Support compliance initiatives, including licenses, permits, policies, regulatory filings, and internal reporting requirements.Manage and maintain intellectual property rights through interaction with third-party intellectual property lawyer.Manage legal department calendars, deadlines, document workflows, matter files, and administrative processes.QualificationsBachelor’s degree, paralegal certificate, or equivalent relevant experience preferred.Prior experience as a corporate paralegal, legal assistant, or legal operations professional in a law firm or in-house legal department.Working knowledge of corporate governance, entity management, corporate filings, and legal document organization.Strong proofreading, organizational, and project management skills.Ability to handle confidential information with discretion and professionalism.Excellent written and verbal communication skills, with the ability to interact effectively with business teams and outside counsel.Proficiency with Microsoft Office, document management systems, contract management tools, entity management platforms, and electronic signature tools.Ability to work independently, prioritize competing deadlines, and follow through on assignments with accuracy and efficiency.Preferred Skills and AttributesDetail-oriented, proactive, resourceful, and comfortable taking ownership of recurring legal processes.Experience supporting real estate, corporate finance, private equity, hospitality, development, or investment-related matters is a plus.Comfortable working with senior leadership and managing time-sensitive legal and business requests.Strong sense of urgency, accountability, and follow-through.Collaborative team player with a practical, business-minded approach.