Paralegal

Confidential; New York (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

Confidential is seeking a Corporate Paralegal to support the Corporate Practice Group through the full lifecycle of corporate transactions.

The role involves preparing records, due diligence, closings, regulatory filings, and legal research, while maintaining accuracy and handling multiple priorities in a fast-paced law firm environment.

Qualifications

• Bachelor's degree or paralegal certificate required.
• Minimum of 5 years of corporate paralegal experience.
• Prior law firm experience strongly preferred.
• Experience with corporate transactions, entity formation, governance, closings, Blue Sky filings.
• SEC EDGAR filing experience preferred.

Responsibilities

• Assist attorneys through all stages of corporate transactions.
• Prepare and maintain legal documents for corporate transactions.
• Support due diligence and organize transaction materials.
• Coordinate closings: signature packages, deliverables, closing books.
• Prepare and file corporate and securities filings (Form D, Blue Sky).
• Maintain investor tracking documentation and UCC filings.
• Conduct UCC and litigation searches; obtain good standing certificates.
• Prepare organizational documents, resolutions, officer certificates, governance docs.
• Perform legal research and prepare reports; communicate with clients and regulators.

Skills

Strong organizational skills

Excellent written and verbal communic.

Ability to mentor junior staff

Education

Bachelor's degree / Paralegal certificate

Minimum 5 years corporate paralegal experience

Tools

Microsoft Office Suite

PDF editing software

Document management systems

Elite or legal timekeeping software

SEC EDGAR (preferred)

UCC filing systems

Corporate records management software

Job description

The Corporate Paralegal supports the Corporate Practice Group by assisting attorneys throughout the full lifecycle of corporate transactions. This role is responsible for preparing and managing corporate documentation, conducting due diligence, coordinating transaction closings, maintaining corporate records, handling regulatory filings, and supporting attorneys with legal research and client matters. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced law firm environment.

Key Responsibilities:

• Assist attorneys throughout all stages of corporate transactions.
• Prepare and maintain legal documents required for corporate transactions.
• Support due diligence reviews and organize transaction materials.
• Coordinate transaction closings, including:
• Managing signature page packages
• Tracking transaction deliverables
• Assembling electronic and physical closing books
• Prepare and file corporate and securities filings, including:
• Form D filings
• State Blue Sky filings
• Review subscription agreements related to private placements.
• Maintain investor tracking documentation.
• Prepare, review, and file UCC financing statements.
• Conduct and analyze:
• UCC searches
• Litigation searches
• Good standing certificate requests
• Handle business entity formation, maintenance, and related state filings.
• Prepare organizational documents, resolutions, officer certificates, and corporate governance documents.
• Conduct routine legal and factual research.
• Prepare legal reports and supporting documentation.
• Communicate directly with clients, government agencies, and third-party service providers.
• Maintain accurate legal records and document management systems.
• Train and provide guidance to junior paralegals or support staff.
• Perform additional legal and administrative assignments as needed.

Minimum Education & Experience Requirements:

• Bachelor's degree, Associate's degree, or Paralegal Certificate required.
• Minimum of 5 years of corporate paralegal experience.
• Prior law firm experience strongly preferred.
• Experience with:
• Corporate transactions
• Entity formation
• Corporate governance
• Transaction closings
• Blue Sky filing experience required.
• SEC EDGAR filing experience preferred.

Technical Skills

• Microsoft Office Suite
• PDF creation/editing software
• Document management systems
• Elite or other legal timekeeping software
• SEC EDGAR (preferred)
• UCC filing systems
• Corporate records management software

Knowledge, Skills & Abilities

• Strong understanding of corporate law practices and procedures.
• Knowledge of securities filings and corporate compliance requirements.
• Experience with private placements and subscription agreements.
• Familiarity with UCC filings and lien search procedures.
• Strong organizational and project management skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple concurrent matters.
• Excellent written and verbal communication skills.
• Strong client service and relationship management skills.
• Ability to work independently with minimal supervision.
• Ability to collaborate effectively with attorneys and cross-functional teams.
• Strong analytical and legal research skills.
• Ability to maintain confidentiality with sensitive legal matters.
• Ability to prioritize work and meet tight deadlines.
• Comfortable working under pressure in a fast-paced legal environment.
• Ability to mentor and train junior staff.

Additional Desired Characteristics

• Experience working in a large law firm environment.
• Experience supporting complex corporate and securities transactions.
• Knowledge of federal, state, and local corporate filing requirements.
• Strong problem-solving and critical-thinking abilities.
• Adaptability and willingness to learn new legal technologies.
• Commitment to delivering exceptional client service.
• Professionalism and sound judgment when handling confidential information.
• Flexibility to work overtime during transaction closings and peak workload periods.