Corporate Office & Facilities Coordinator

Mariner Finance; Plano (TX); On-site; USD 30,000 - 37,000; Full time

Job summary

Mariner Finance in Plano, TX is seeking an experienced Office Coordinator to support daily operations, manage space and supplies, and onboard new hires. You will be the primary contact for employees and visitors at a large corporate site.

The role requires at least two years in a corporate office environment, plus strong communication, multitasking and organizational skills. This position emphasizes safety, coordination with contractors, and a comprehensive benefits package for full-time staff.

Qualifications

• High school diploma or equivalent.
• At least two years in a corporate office environment.
• At least one year in office management, facility coordination, or project management.
• Demonstrated excellence in customer service with confidentiality and urgency.
• Excellent interpersonal, verbal, and written communication skills.
• Outstanding problem-solving, organizational, and project administration skills.
• Ability to operate copiers, fax machines, and other office equipment.
• Ability to read, identify, and sort addressed items.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to multi-task and meet deadlines with local and remote staff.

Responsibilities

• Act as a dedicated resource for management and teams at assigned location through email, telephone, and in-person interaction.
• Handle general office duties, including managing supplies, printers and desktop support.
• Provide administrative support, including meeting scheduling, catering, travel coordination. Manage large group on-site meetings as needed.
• Conduct and coordinate site cleaning, repairs, construction work, and other activities as needed to ensure maintenance, condition and operation of the physical office spaces and employee experience.
• Act as liaison between employees and any outside contractors needed to resolve specialized problems.
• Serve as first point of contact on group distribution lists, and resolve questions, concerns or issues by providing information, directing to the appropriate resource, or troubleshooting.
• Welcome and support onboarding for new hires, and support employee engagement activities as needed.
• Greet and appropriately handle questions and requests of visitors and employees, and contact the appropriate Mariner Finance employee when a visitor arrives.
• Accept packages and mail from Postal Carrier; review and process delivered mail, and send mail as required.
• Operate and maintain site badge provisioning, ensuring employees, contractors, and temporary workers have proper building access, and ensure proper system functionality.
• Report any safety or security problems immediately to Supervisor and follow-up with the required action items.
• Report suspicious activities and persons; write detailed narrative reports when necessary; enforce rules, regulations, policies, procedures; and respond to emergency situations requiring security assistance.
• Enforce all safety regulations and initiate the immediate rectifying of any safety hazards.
• Document incidents and events, and provide emergent mediation/de-escalation as required.
• May perform additional functions depending on market demand and staffing in order to provide consistent quality customer service.

Skills

Customer service

Communication skills

Interpersonal skills

Multitasking

Organizational skills

Problem-solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Mariner Finance in Plano, TX is seeking an experienced Office Coordinator to support daily operations, manage space and supplies, and onboard new hires. You will be the primary contact for employees and visitors at a large corporate site.

The role requires at least two years in a corporate office environment, plus strong communication, multitasking and organizational skills. This position emphasizes safety, coordination with contractors, and a comprehensive benefits package for full-time staff.