Executive Assistant & Corporate Office Coordinator (On-Site)

The Justus Companies; Noblesville (IN); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical

Vision

401k plan w-company contribution

Company Paid Life Insurance

Paid Time Off

Paid Holidays

Education Reimbursement Program

Job summary

The Justus Companies in Noblesville, Indiana, is seeking an organized and dependable Executive Assistant & Corporate Office Coordinator to support the CEO and COO and manage daily administrative needs of the corporate office.

Responsibilities include managing calendars, travel, preparing documents, and serving as the front-desk contact while handling confidential information with discretion. This is a full-time, on-site position in a fast-paced environment.

Qualifications

• 3-5 years of administrative experience, preferably supporting senior leadership.
• Strong organizational, communication, and customer-service skills.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel.
• Prepare and proofread correspondence, reports, presentations, and other documents.
• Handle confidential executive and company information with discretion.
• Serve as the primary front-desk contact for visitors, employees, and callers.
• Answer and direct calls and manage incoming mail and packages.
• Maintain a professional reception and office environment.
• Monitor office supplies and coordinate deliveries, vendors, and service appointments.
• Maintain vendor and subcontractor records, including certificates of insurance.
• Coordinate company meetings, events, and special projects.
• Maintain organized files and records and complete administrative tasks as assigned.
• Follow company security, confidentiality, and administrative procedures.

Skills

Administrative experience

Multitasking

Communication

Customer service

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

The Justus Companies in Noblesville, Indiana, is seeking an organized and dependable Executive Assistant & Corporate Office Coordinator to support the CEO and COO and manage daily administrative needs of the corporate office.

Responsibilities include managing calendars, travel, preparing documents, and serving as the front-desk contact while handling confidential information with discretion. This is a full-time, on-site position in a fast-paced environment.