Corporate Executive Administrator

Judson-Services; Cleveland (OH); On-site; USD 65,000 - 75,000; Full time

Job summary

Judson-Services seeks a Corporate Executive Administrator to provide high-level executive support to the CEO, CFO and CCHO. This full-time role manages schedules, governance support, board relations, and day-to-day communications across the corporate office.

The position requires a business degree, strong MS Office skills, and the ability to handle confidential information with discretion. Local travel and occasional non-traditional hours are expected.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Associate degree with 3 years of executive support experience.
• Proficiency in Word and Excel; strong MS Office skills.
• Excellent communication, presentation, organizational, and time management.
• Ability to work in a fast-paced environment with minimal supervision.
• Willingness to travel locally and occasionally work non-traditional hours.

Responsibilities

• Coordinate and facilitate long-range plans and Board meetings.
• Organize board materials, record minutes, and handle confidential information.
• Prepare correspondence, presentations, and reports for the CEO, CFO and CCHO.
• Support corporate communications and executive scheduling across departments.
• Manage office operations, supplies, vendor coordination, and notary duties.
• Represent leadership in meetings and ensure follow-through on actions.
• Plan events, retreats, and donor/community functions.
• Maintain confidential files on leadership, governance and compliance.

Skills

Executive support

Calendar management

Vendor coordination

Board liaison

Education

Bachelor’s degree in Business Administration, or closely related field

Associate Degree with minimum three (3) years of relevant work experience

Notary Public

Tools

Microsoft Word

Microsoft Excel

Microsoft Office suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Corporate Executive Administrator

Full time Uniform Allow 0 Chagrin Falls, OH, US

Salary Range: $65,000.00 To $75,000.00 Annually

General Purpose:

The Corporate Office Administrator provides high level administrative and organizational support to the CEO, CFO and CCHO. The Corporate Office Administrator ensures efficiency of the corporate office and plays a key role in managing schedules, supporting governance and board relations, along with day to day communications and operations that support executive leadership and the mission of the organization. The Administrator serves as a key liaison between the CEO, internal leadership, the Board of Directors, residents and external stakeholders.

EssentialDutiesandResponsibilities:

• Coordinate and facilities long-range plans and specific functions/meetings of the Board of Directors and its JSI Board, Executive, Finance, Investment, Quality, Home Care Board.
• Organizes and supports board meetings and internal meetings, including scheduling, compiling materials, recording minutes with accuracy and discretion, including confidential information and documents.
• Prepare and edit correspondence, presentations, and reports on behalf of the CEO, CFO and CCHO.
• Assistsincoordinatingagendaandmaterials including presentationsforspecificfunctionsandmeetingsoftheCorporate Executive Group and other managers as necessary.
• Support the operations of the corporate office, including supply management, vendor coordination and general office administration.
• Represents the CEO in meetings or on committees as needed, ensuring follow-through and alignment of next steps.
• Facilitate effective communication and collaboration among departments, including operations, clinical services and resident engagement.
• Maintain confidential files and documents related to leadership, strategic planning and regulatory compliance.
• Assists in the creation and distribution of corporate communications, creating newsletters and executive messaging in support of CEO and senior leadership.
• Coordinates logistics for internal events, leadership retreats, and donor or community functions hosted by the CEO.
• Assists in planning organizational ceremonies and town halls in collaboration with relevant departments.
• Gathersallcorporatecreditcardreceiptsandschedulesoutforcodingandprocessescreditcardpayment voucher.
• Prioritizes conflicting needs, handles matters expeditiously, proactively and follows-through on time sensitive projects.

Other Related Duties

• ProvideNotaryPublicServicestoresidentsandstaff.
• Performgeneralofficedutiessuchasorderingsuppliesandensuringallofficeequipmentismaintained and up to date.
• Acknowledgesandrespectstheconfidentialityofthisworkandpositionatalltimes.

Judson Core Values:Thispositiondemonstrates the ability to uphold and embody Judson’s Core Values:

Accountability: I take responsibility for my actions and decisions and follow through on my commitments.

Belonging: I value diverse perspectives and treat everyone with mutual respect.

Collaboration: I engage with others to achieve shared goals.

Communication: I actively listen to learn and share clearly and respectfully.

Innovation: I seek creativity, curiosity, and new ideas.

Integrity: I do the right thing every time.

Minimum Qualifications, Education and Certifications:

RequiredQualifications:

• Bachelor’sdegreeinBusinessAdministration,orcloselyrelatedfieldfromanaccreditedinstitution,or
• AssociateDegreewithminimumthree(3)yearsofrelevantworkexperienceinfast-paced,officeenvironment supporting Corporate Level executives, preferably in non-profit organizations.
• MustbeproficientwithMicrosoftWordandMicrosoftExcelaswellasafunctionalworkingknowledgeofother Microsoft Office suite programs.
• Excellentcommunication,presentation,organizational,andtimemanagementskillswithastrongbackground in successfully delivering exceptional customer service and strong attention to detail.
• Abilitytoworkinafast-pacedenvironmentwithminimalsupervision,timemanagementskillstoensure completion of duties and be a forward looking thinker who activelyseeks opportunities and proposes solutions.
• Abilitytoroutinelytravellocallyandperiodicallyworkanon-traditionalschedule/outsideregularbusinesshours if needed

Preferred Qualifications:

• Notary Public, or willing to become a Notary Public