Healthcare Office Administrator - Operations & Admin

Secured Health And Human Services LLC; Baltimore (MD); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Company parties

Free food & snacks

Training & development

Job summary

Secured Health And Human Services LLC is seeking an organized Office Administrator to join our Baltimore, MD team. You will manage daily operations, support HR onboarding, and act as the first point of contact for clients and vendors. A strong background in office administration and reliable, discreet handling of information is essential.

The role emphasizes coordination, records management, and helping leadership stay on top of schedules and communications in a fast-paced environment.

Qualifications

• 2+ years of experience in office administration, administrative assistance, or a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software.
• Strong organizational skills with the ability to multitask and prioritize effectively.

Responsibilities

• Manage day-to-day office operations, including scheduling, correspondence, and administrative support.
• Maintain and organize physical and digital filing systems, records, and databases.
• Serve as the first point of contact for clients, visitors, and vendors — managing phone calls and emails professionally.
• Coordinate meetings, appointments, and calendars for leadership and staff.
• Process and track invoices, purchase orders, and basic bookkeeping tasks.
• Support HR functions such as onboarding, maintaining employee records, and tracking compliance documentation.
• Order and manage office supplies and equipment to ensure a well-functioning workspace.

Skills

Organizational skills

Written & verbal communication

Multitasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Secured Health And Human Services LLC is seeking an organized Office Administrator to join our Baltimore, MD team. You will manage daily operations, support HR onboarding, and act as the first point of contact for clients and vendors. A strong background in office administration and reliable, discreet handling of information is essential.

The role emphasizes coordination, records management, and helping leadership stay on top of schedules and communications in a fast-paced environment.