Corporate & IP Legal Administrative Assistant – Chicago

Aspen Careers, LLC; Chicago (IL); On-site; USD 52,000 - 72,000; Full time

Job summary

Aspen Careers, LLC in Chicago, IL, is partnering with a respected full-service law firm to recruit a Legal Administrative Assistant for corporate and intellectual property matters. You will support attorneys, clients, and inventors in a team-oriented environment.

The ideal candidate has 3+ years of legal admin experience, strong MS Office skills, and familiarity with corporate governance and USPTO processes. This on-site role offers exposure to patent/trademark docketing and transactional work.

Qualifications

• 3+ years of legal administrative, legal secretarial, or paralegal experience.
• Experience supporting corporate law matters, with familiarity with corporate governance.
• Familiarity with patent and trademark terminology, USPTO procedures, and IP docketing practices.

Responsibilities

• Manage attorneys' calendars, client files, billing, timekeeping, and travel arrangements.
• Prepare, format, proofread, and organize legal correspondence, forms, and filings.
• Support with USPTO-related filings, correspondence, recordation matters, and related documentation.
• Coordinate signatures, filing instructions, and materials with clients, inventors, and vendors.

Skills

Legal administrative experience

Corporate / IP support

Microsoft Office

Document management

Multitasking / prioritization

Client communication

Team collaboration

Attention to detail

Tools

Microsoft Office

Docketing systems

Job description

Aspen Careers, LLC in Chicago, IL, is partnering with a respected full-service law firm to recruit a Legal Administrative Assistant for corporate and intellectual property matters. You will support attorneys, clients, and inventors in a team-oriented environment.

The ideal candidate has 3+ years of legal admin experience, strong MS Office skills, and familiarity with corporate governance and USPTO processes. This on-site role offers exposure to patent/trademark docketing and transactional work.