Senior Corporate Legal Assistant — Transactional Practice

Permanent Placements; Chicago (IL); On-site; USD 53,000 - 65,000; Full time

Benefits offered by this job

Health insurance

PTO

Retirement plan

Job summary

Permanent Placements LLC is seeking an experienced Corporate Legal Assistant to support a Chicago-based corporate/business practice. The role entails sophisticated administrative and legal support to attorneys and paralegals, handling document production, billing, time-entry, and client intake.

The ideal candidate has 4+ years of law firm or legal department experience, preferably in corporate matters, and can manage multiple priorities with strong organizational and communication skills.

Qualifications

• 4+ years of administrative support experience in a law firm or legal department.
• Experience supporting a transactional, corporate or business practice strongly preferred.
• Bachelor's degree or business college certificate preferred.

Responsibilities

• Provide comprehensive administrative and legal support to assigned attorneys and paralegals.
• Prepare, revise, proofread, redline, and finalize legal and business documents.
• Coordinate electronic signature processes using DocuSign and similar platforms.
• Create and maintain electronic matter files using iManage, Outlook, and shared drives.
• Prepare new client and matter documentation, including conflict forms, engagement letters, and waiver letters.
• Coordinate with conflicts and business intake teams on new and existing matters.
• Manage attorney calendars and proactively resolve scheduling conflicts.
• Coordinate virtual and in-person client meetings and internal meetings.
• Monitor business and transaction-related deadlines and coordinate with appropriate internal teams.
• Enter attorney time and maintain accurate time-entry records.
• Review, distribute, and process prebills and assist with billing-related matters.
• Prepare invoices, expense reports, check requests, and travel and business reimbursements.
• Assist with audit letter processes.
• Make travel arrangements, including recommending appropriate flights and accommodations in accordance with firm policies.
• Maintain attorney CLE records, bar admissions, renewals, and other professional licensing requirements.
• Assist with legal and business research as requested.
• Coordinate document production, large mailings, messenger services, and other administrative projects.
• Utilize CRM systems to support attorney business development efforts.
• Maintain professional relationships with attorneys, paralegals, clients, and other firm personnel.
• Delegate appropriate work and provide guidance or mentorship to junior support professionals.
• Stay current on firm technology, software, and workflow improvements.

Skills

Administrative support

Time management

Communication

Organizational skills

Client service

Education

Bachelor's degree or business certificate

Tools

iManage

DocuSign

Outlook

Intapp or time-entry systems

CRM platforms

Microsoft Office

Job description

Permanent Placements LLC is seeking an experienced Corporate Legal Assistant to support a Chicago-based corporate/business practice. The role entails sophisticated administrative and legal support to attorneys and paralegals, handling document production, billing, time-entry, and client intake.

The ideal candidate has 4+ years of law firm or legal department experience, preferably in corporate matters, and can manage multiple priorities with strong organizational and communication skills.