Corporate Events Coordinator

Kelly; Spring (TX); On-site; USD 74,000 - 105,000; Full time

Benefits offered by this job

Competitive pay rate

Onsite role in Spring, TX

Opportunity for long-term employment

Partner with senior leaders

Job summary

Kelly is seeking a Corporate Events Coordinator to work at a leading oil and gas company in Spring, TX, onsite five days a week. The role focuses on end-to-end planning of corporate meetings, leadership events, conferences, and special programs.

You will serve as the main point of contact for business stakeholders and sponsors, design innovative meeting experiences, manage budgets, venues, registrations, travel, AV, catering, and onsite execution.

Qualifications

• Bachelor’s degree; CMP designation preferred.
• Have at least 10 years of corporate meeting and event management experience.
• Proficient with Microsoft Office Suite and Cvent, including event build, registration management, budgeting, reporting, and onsite event operations.

Responsibilities

• Lead end-to-end planning and execution of corporate meetings, leadership events, conferences, and special programs.
• Serve as the primary point of contact and strategic advisor for business stakeholders and meeting sponsors.
• Design innovative meeting experiences and provide consultative guidance on logistics and attendee engagement.
• Manage all facets of event logistics from venue sourcing to registration, transportation, accommodations, audiovisual production, catering, and onsite execution.
• Developing project timelines and communications, leading planning meetings, stakeholder reviews, and vendor coordination.
• Managing event budgets, forecasting, reconciliation, and negotiating contracts to ensure financial compliance and cost savings.
• Utilizing Cvent and other technologies to oversee attendee management, event websites, registration, communications, reporting, and onsite solutions.
• Supporting onsite Meetings & Events resources and ensuring continuous improvement in quality and service delivery.
• Ensuring compliance with client policies, audit standards, and reporting requirements.
• Identifying innovative solutions for process improvements and enhanced stakeholder satisfaction.

Skills

Vendor sourcing

Contract negotiation

Executive stakeholder management

Project management

Education

Bachelor’s degree

CMP designation

10+ years corporate meeting and event management experience

Tools

Microsoft Office Suite

Cvent

Job description

Description
For those who want to keep growing, learning, and evolving. We at Kelly® hear you, and we’re here for you! We’re seeking a Corporate Events Coordinator to work at a leading oil and gas company in Spring, TX. Sound good? Take a closer look below. You owe it to yourself to consider this great new opportunity.

Pay Rate: Up to $65 per hour
Location: 5 days per week onsite in Spring, TX (must be within 30 min commute)
1 year contract (w/possible extension)

Why you should apply to be Corporate Events Coordinator:

• Competitive pay rate with opportunity for long-term employment and possible extension.
• Work onsite at an industry leader in the oil and gas sector, supporting high-profile executive events.
• Join a professional environment where strategic thinking and flawless execution are valued.
• Lead impactful meetings and conferences, partner with senior leaders, and drive measurable business value.

What’s a typical day as Corporate Events Coordinator?

• Leading end-to-end planning and execution of corporate meetings, leadership events, conferences, and special programs.
• Serving as the primary point of contact and strategic advisor for business stakeholders and meeting sponsors.
• Designing innovative meeting experiences and providing consultative guidance on logistics and attendee engagement.
• Managing all facets of event logistics from venue sourcing to registration, transportation, accommodations, audiovisual production, catering, and onsite execution.
• Developing project timelines and communications, leading planning meetings, stakeholder reviews, and vendor coordination.
• Managing event budgets, forecasting, reconciliation, and negotiating contracts to ensure financial compliance and cost savings.
• Utilizing Cvent and other technologies to oversee attendee management, event websites, registration, communications, reporting, and onsite solutions.
• Supporting onsite Meetings & Events resources and ensuring continuous improvement in quality and service delivery.
• Ensuring compliance with client policies, audit standards, and reporting requirements.
• Identifying innovative solutions for process improvements and enhanced stakeholder satisfaction.

This job might be an outstanding fit if you:

• Hold a Bachelor’s degree; CMP designation is preferred.
• Have at least 10 years of corporate meeting and event management experience, including vendor sourcing, contract negotiation, and production & supplier management.
• Demonstrate expert proficiency with Microsoft Office Suite and Cvent, including event build, registration management, budgeting, reporting, and onsite event operations.
• Offer strong experience supporting executive stakeholders and managing complex, high-visibility meetings.
• Possess excellent verbal and written communication skills, along with outstanding organizational, project management, and problem-solving abilities.
• Can manage multiple priorities with exceptional attention to detail.
• Are proficient with Microsoft Teams, Webex, Zoom, and related event technologies.
• Have international events experience (highly desirable) and are willing to travel up to 30% domestically and internationally.
• Meet physical and mental requirements including the ability to lift up to 50 lbs and work extended hours as needed.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources.

Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.

• medical
• dental
• vision
• telemedicine
• term life
• whole life
• accident insurance
• critical illness
• a legal plan
• short-term disability

As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account.

• retirement savings plan
• service bonus and holiday pay plans (earn up to eight paid holidays per benefit year)
• transit spending account

In addition, employees are entitled to earn paid sick leave under the applicable state or local plan.

• paid sick leave under the applicable state or local plan

Get a complete career fit with Kelly^®^.
You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly
Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.