Corporate Billing Specialist

Saulsbury; Midland (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Saulsbury Industries in Texas is seeking a Corporate Billing Specialist to prepare, review, and issue invoices in a timely and accurate manner, supporting the billing cycle and month-end close processes.

This role collaborates with project managers, controls and other departments to obtain billing information, resolve discrepancies, and maintain thorough documentation and audit trails for all billing transactions, while upholding our standards of service and integrity.

Qualifications

• Associate or bachelor’s degree in accounting, Finance, or related field preferred.
• 2+ years of billing, accounting, or accounts receivable experience.

Responsibilities

• Prepare client invoices based on contracts and time records.
• Collaborate with project managers to obtain billing information.
• Review billing data for completeness and accuracy.
• Track time sheets on time & materials projects.
• Ensure invoices reflect negotiated terms with detail support.
• Respond to client billing inquiries and disputes.
• Submit invoices through online portals.
• Maintain documentation and audit trails.
• Support process improvements to billing accuracy and efficiency.
• Generate billing reports and ad hoc analyses.

Skills

Accounting principles

Billing procedures

Communication skills

Analytical thinking

Excel proficiency

Confidentiality

Time management

Education

Accounting/Finance degree

Tools

Microsoft Excel

Accounting software

Job description

Take your next step with Saulsbury Industries!

Location: Odessa, Texas / Houston, Texas

Type: Full Time – In Office

Job Summary

The Corporate Billing Specialist is responsible for preparing, reviewing, and issuing invoices in a timely and accurate manner. This role plays a key part in managing the billing cycle, ensuring compliance with corporate policies, resolving billing discrepancies, and supporting month-end close processes. The Billing Specialist works closely with internal departments and external clients to ensure a high standard of service and financial accuracy.

Key Responsibilities/Competencies

• Prepare accurate client invoices based on contracts, time records, purchase orders, and/or project milestones
• Collaborate with project managers, project controls and other departments to obtain required billing information to prepare invoices for review prior to submitting to clients
• Reviewing billing data for completeness and accuracy; identify and resolve discrepancies with project managers and others
• Track/verify accuracy of signed time sheets on time & material projects
• Ensure invoices reflect negotiated contract terms and conditions and provide required detail support
• Track invoice disputes to ensure adequate resolution, respond to client billing inquiries
• Submit applicable invoices through online customer portals
• Maintain proper documentation and audit trails for all billing transactions
• Contribute to process improvements to enhance billing accuracy and efficiency
• Generate billing reports, ad hoc financial analyses and perform other tasks as needed

Qualifications

• Associate or bachelor’s degree in accounting, Finance, or a related field preferred
• 2+ years of experience in billing, accounting, or accounts receivable, preferably in a corporate or professional services environment

Skills & Competencies

• Strong understanding of accounting principles and billing procedures
• Excellent communication (written and verbal), attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Proficient in Microsoft Excel and familiar with accounting software
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• High level of professionalism and confidentiality.
• The satisfactory completion of a background and credit check is required for this position*

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to stand for extended periods of time.
• Ability to walk job sites and lay down yards.
• Occasional domestic travel.
• Ability to carry up to 35 pounds.

Saulsbury is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status.