Corporate Billing Specialist

Saulsbury Industries; Odessa, Northern (TX, KY); Hybrid; USD 48,000 - 64,000; Full time

Job summary

Saulsbury Industries in Odessa, TX / Houston, TX is seeking a Corporate Billing Specialist to prepare, review, and issue invoices accurately, supporting month-end close and ensuring compliance with company policies.

This role collaborates with project managers and departments to gather billing information, verify time sheets, and resolve invoice discrepancies while maintaining audit trails and providing detailed reporting to management.

Qualifications

• Associate or bachelor’s degree in accounting, finance, or related field preferred.
• 2+ years of billing, accounting, or accounts receivable experience.

Responsibilities

• Prepare accurate client invoices based on contracts, time records, PO's, or milestones.
• Collaborate with project managers and other departments to gather billing info for review.
• Review billing data for completeness and accuracy; resolve discrepancies with stakeholders.
• Track/verify signed time sheets on time & material projects.
• Ensure invoices reflect negotiated terms and provide detailed support.
• Track invoice disputes and respond to client inquiries.
• Submit invoices through online portals and maintain audit trails.
• Contribute to process improvements to enhance billing accuracy and efficiency.
• Generate billing reports and ad hoc financial analyses.

Skills

Accounting principles

Billing procedures

Communication skills

Attention to detail

Organizational skills

Analytical thinking

Problem solving

Excel

Accounting software

Time management

Professionalism

Confidentiality

Education

Associate degree in accounting

Bachelor’s degree in accounting/finance

Tools

Excel

Accounting software

Job description

Take your next step with Saulsbury Industries!

Location: Odessa, Texas / Houston, Texas

Type: Full Time – In Office

Job Summary

The Corporate Billing Specialist is responsible for preparing, reviewing, and issuing invoices in a timely and accurate manner. This role plays a key part in managing the billing cycle, ensuring compliance with corporate policies, resolving billing discrepancies, and supporting month-end close processes. The Billing Specialist works closely with internal departments and external clients to ensure a high standard of service and financial accuracy.

Key Responsibilities/Competencies

• Prepare accurate client invoices based on contracts, time records, purchase orders, and/or project milestones
• Collaborate with project managers, project controls and other departments to obtain required billing information to prepare invoices for review prior to submitting to clients
• Reviewing billing data for completeness and accuracy; identify and resolve discrepancies with project managers and others
• Track/verify accuracy of signed time sheets on time & material projects
• Ensure invoices reflect negotiated contract terms and conditions and provide required detail support
• Track invoice disputes to ensure adequate resolution, respond to client billing inquiries
• Submit applicable invoices through online customer portals
• Maintain proper documentation and audit trails for all billing transactions
• Contribute to process improvements to enhance billing accuracy and efficiency
• Generate billing reports, ad hoc financial analyses and perform other tasks as needed

Qualifications

• Associate or bachelor’s degree in accounting, Finance, or a related field preferred
• 2+ years of experience in billing, accounting, or accounts receivable, preferably in a corporate or professional services environment

Skills & Competencies

• Strong understanding of accounting principles and billing procedures
• Excellent communication (written and verbal), attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Proficient in Microsoft Excel and familiar with accounting software
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• High level of professionalism and confidentiality.

*The satisfactory completion of a background and credit check is required for this position*

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to stand for extended periods of time.
• Ability to walk job sites and lay down yards.
• Occasional domestic travel.
• Ability to carry up to 35 pounds.

Saulsbury is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status.

Saulsbury Industries provides engineering, general construction, electrical & instrumentation, and fabrication services to heavy industrial markets.

We manage turnkey, grassroots, engineering, construction, and procurement (EPC), electrical transmission & distribution services, and E&I projects for clients nationwide.

Saulsbury has provided services to a diverse energy sector for more than 50 years.

Our reputation has been built on honesty and integrity to our clients and employees through the continuous commitments to safety, quality, growth, and mutual profitability.

We offer stable employment, career advancement and a commitment to the work/life balance of our employees.

Most importantly, we bring our "safety first and foremost" value that has yielded one of the preeminent records for incident-free operations in the construction industry.

Saulsbury is capable of handling projects in size from under $100,000 to more than $100 million.

We have offices located in Odessa, Dallas, Port Arthur, Henderson, Abilene, and Bismarck ND.

Visit our website at www.saulsbury.com

Saulsbury is an Equal Opportunity Employer