Corporate AP Specialist

RiseMe; Memphis (TN); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) plan with employer match

Paid Time Off

11 paid holidays

Employee Assistance Program

Career advancement opportunities

Training and Development

Job summary

Envolve Client Services Group in Memphis, TN is hiring a Full-Time Corporate Accounts Payable Specialist. You will enter and process invoices, ensure correct documentation and approvals, and manage weekly payments with internal controls.

The role emphasizes timely processing, discrepancy resolution, and collaboration with AR and audit teams. The ideal candidate has a strong AP background, excellent Excel skills, and meticulous attention to detail, aiming to maintain accurate records and support

Qualifications

• High school diploma or GED required.
• 3-5 years of college in business or equivalent work experience preferred.
• Multi-family property management experience preferred.

Responsibilities

• Enter and process corporate accounts payable invoices accurately and timely on a weekly basis.
• Review invoices for documentation, coding, approvals, and accuracy prior to processing.
• Process weekly payments in accordance with schedules and internal controls.
• Monitor outstanding invoices and open items to meet deadlines and prevent late payments.
• Follow up on missing invoices, approvals, coding, or other information necessary to complete the AP process.
• Research and resolve invoice discrepancies, payment issues, duplicates, vendor inquiries.
• Prepare accounts payable reports and analyses as requested by management.
• Reconcile AP activity and ensure accuracy of AP subledger and General Ledger.
• Assist with account reconciliations and research discrepancies.
• Maintain organized AP records and documentation per retention requirements.
• Prepare AP documentation for annual audit and audits.
• Work with Accounts Receivable to ensure all billable items are processed.
• Reconcile company credit card statements monthly and ensure timely payments.
• Communicate professionally with vendors and internal teams regarding AP matters.
• Maintain confidentiality of financial information and vendor data.
• Identify issues or process improvements and escalate as needed.
• Support other Accounting team members and contribute to department goals.
• Perform other duties and special projects as assigned.

Education

High school diploma or GED

College coursework in business or equivalent

Tools

Microsoft Excel

Microsoft Office

Job description

Envolve Client Services Group owns and professionally manages apartment communities located throughout the southeastern United States. We are a company whose success is measured by our residents' satisfaction in making their apartment homes and community a great place to be.

Envolve offers a wide variety of opportunities from residential apartment management, leasing, maintenance and more. We, the Envolve team are recruiting friendly self-motivated individuals with positive attitudes and a drive to succeed, to join our growing company. We are currently searching for a Full-Time Corporate Accounts Payable Specialist.

Essential Duties and Responsibilities:

• Enter and process corporate accounts payable invoices accurately and timely on a weekly basis.
• Review invoices for appropriate documentation, coding, approvals, and accuracy prior to processing.
• Process weekly payments in accordance with established schedules, internal controls, and company procedures.
• Monitor outstanding invoices and open items to ensure payments are processed by established deadlines and to prevent late payments, penalties, or service interruptions.
• Proactively follow up on missing invoices, approvals, coding, or other information necessary to complete the accounts payable process.
• Research and resolve invoice discrepancies, payment issues, duplicate invoices, vendor inquiries and other accounts payable exceptions.
• Prepare accounts payable reports and analyses as requested by management.
• Review accounts payable activity and assist in ensuring the accuracy and completeness of the accounts payable subledger and related General Ledger accounts.
• Assist with account reconciliations and research discrepancies as needed.
• Maintain organized and complete accounts payable records and supporting documentation in accordance with company record-retention requirements.
• Retrieve and prepare accounts payable documentation and supporting schedules for annual audit and other audit requests.
• Work closely with Accounts Receivable to ensure all billable items have been processed.
• Reconcile company credit card statements monthly and ensure timely processing of payments.
• Communicate effectively and professionally with vendors, internal departments, team members, and supervisors regarding accounts payable matters.
• Maintain confidentiality and exercise appropriate care when handling company financial information and vendor data.
• Identify potential issues, process inefficiencies, or control concerns and **escalate** them appropriately.
• Provide support to other members of the Accounting team as needed and contribute to the achievement of departmental and company goals and objectives.
• Perform other duties and special projects as assigned

Organizational Relationships:

• No direct reports

Education and Work Experience Requirements:

• High school diploma or GED required
• 3-5 years of college in business or equivalent work experience
• Multi-family property management experience preferred

Specific Job Knowledge, Skill and Ability:

• Strong understanding of accounts payable processes and basic accounting principles.
• Understanding of accounts receivable processes.
• High level of accuracy and attention to detail.
• Strong organizational, time-management, and follow-up skills.
• Ability to prioritize multiple responsibilities and consistently meet established deadlines.
• Ability to research discrepancies, identify issues, and independently work toward resolution.
• Strong written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Ability to learn and effectively utilize accounting, accounts payable, and document-management systems.
• Demonstrated professionalism, dependability, and commitment to maintaining accurate financial records

Pay Rate: $24.00 - $26.00

Benefits:

• Competitive salaries and bonuses
• Medical
• Dental
• Vision
• 401(k) plan with employer match
• Short term disability
• Long term disability
• Life/AD&D
• Paid Time Off
• 11 paid holidays
• Employee Assistance Program
• Career advancement opportunities
• Training and Development

EOE Minorities/Female/Disabled/Veterans

Background Check and Drug Screening Required