Accounts Payable Specialist

YMP Real Estate Management, LLC.; Florida; On-site; USD 60,000 - 90,000; Full time

Job summary

YMP Real Estate Management, LLC. seeks an Accounts Payable Specialist to support its diverse real estate portfolio, including multifamily, office, and assisted living properties.

The role handles high volumes of invoices, checks, and reimbursements across multiple entities. The ideal candidate has 5+ years of AP experience, strong attention to detail, and proficiency in Excel, QuickBooks, and AP systems like ResMan, Yardi Elevate, and AvidXchange.

Qualifications

• Minimum 5 years of accounts payable experience.
• Excellent attention to detail and accuracy.
• Strong data entry and reconciliation skills.
• Proficient in Excel, Word, QuickBooks and Adobe Acrobat.

Responsibilities

• Process high volume invoices, credit memos, check requests, and reimbursements for multiple properties.
• Verify invoices against POs and contracts before payment.
• Reconcile discrepancies with vendors and research statements.
• Maintain vendor records with up-to-date insurance and W-9.
• Prepare weekly and periodic AP reports and payments.

Skills

Accounts payable

Detail-oriented

Multi-tasking

Communication skills

Independent worker

Problem solving

Education

Accounting degree

Tools

Excel

Word

QuickBooks

Adobe Acrobat

ResMan

Yardi Elevate

AvidXchange

Job description

Description

POSITION: Accounts Payable Specialist FLSA: Exempt

DEPARTMENT: Accounting

Position Summary

A privately owned real estate organization with an extensive portfolio of multifamily residential properties, office buildings, and assisted living facilities is seeking an Accounts Payable Specialist.

GENERAL RESPONSIBILTIES

• Process high volume of invoices, credit memos, check requests, employee reimbursements, etc., for multiple properties/entities.
• Verify invoices against purchase orders and contracts to ensure goods or services were received before recording and issuing payment to vendors.
• Reconcile discrepancies with vendors, research statements of accounts and unpaid invoices.
• Respond to vendors' inquiries.
• Maintain accurate vendors' records to ensure required insurance and W-9 is in place and up to date.
• Code invoices with proper G/L accounting codes.
• 3-way matching.
• Clarify any questionable invoice items, prices, or receiving signatures.
• Maintain copies of vouchers, invoices, or correspondence necessary for files.
• Obtain proper information and/or data relevant to invoices.
• Prepare weekly and periodic A/P reports and other records.
• Process weekly batches of checks and credit card payments.
• Protect businesses against payments of inaccurate invoices and unintentional overpayments.
• Ensure payments to vendors are made in a timely manner.
• Provide other clerical support necessary to pay the obligations of the organization.

Qualifications & Education

• Minimum 5 years of accounting payable experience.
• Accounting degree preferred but not required.
• Very detail-oriented and organized, with an inclination for numbers and accuracy.
• Strong ability to multi-task and work independently, in a fast-paced environment.
• Good understanding of Accounting Principles and practices.
• Strong data entry skills with the ability to reconcile variances.
• Good verbal and written communication skills.
• Results-oriented with an emphasis on accuracy and timeliness.
• Strong organizational and problem-solving skills.
• Proficient computer skills in Excel, Word, QuickBooks, and Adobe Acrobat.
• Experience with ResMan, Yardi Elevate, and AvidXchange.

Requirements

• Minimum 5 years of accounting payable experience.
• Accounting degree preferred but not required.
• Very detail-oriented and organized, with an inclination for numbers and accuracy.
• Strong ability to multi-task and work independently, in a fast-paced environment.
• Good understanding of Accounting Principles and practices.
• Strong data entry skills with the ability to reconcile variances.
• Good verbal and written communication skills.
• Results-oriented with an emphasis on accuracy and timeliness.
• Strong organizational and problem-solving skills.
• Proficient computer skills in Excel, Word, QuickBooks, and Adobe Acrobat.
• Experience with ResMan, Yardi Elevate, and AvidXchange.