Senior AP Specialist

Alliance Resource Group; Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company matching

Paid time off

Flexible Spending Account (FSA)

Health Savings Account (HSA)

Life insurance

Employee Assistance Program (EAP)

Job summary

Alliance Resource Group is assisting a highly recognized real estate company in Los Angeles to find an experienced Accounts Payable Accountant. The role supports a diverse portfolio and collaborates with corporate accounting, property management, and construction teams.

The ideal candidate will have 4–5 years of AP experience in a fast-paced environment, with strong attention to detail and proficiency in Yardi Voyager/Elevate and Payscan.

Qualifications

• 4–5 years of progressive Accounts Payable experience in a high-volume environment.
• Experience in real estate, property management, construction, or multi-entity environments preferred.
• Strong knowledge of Yardi Voyager/Elevate and Payscan is highly preferred.
• Proficiency with Microsoft Excel and vendor compliance documentation (W-9s, insurance certs).

Responsibilities

• Manage and monitor the AP inbox, invoices, vendor statements, and communications.
• Process 500+ invoices per week with accuracy and deadlines.
• Review pre-coded invoice batches for coding, approvals, and supporting docs.
• Enter invoices into the AP system and route for approval workflows.
• Process invoices through Yardi Payscan for timely payments.
• Reconcile past-due invoices and vendor statements; resolve discrepancies.

Skills

AP experience

Real estate accounting

Vendor communications

Excel proficiency

Tools

Yardi Voyager

Yardi Elevate

Payscan

Job description

Our client, a highly recognized and established real estate company based in Los Angeles, is seeking an experienced Accounts Payable Accountant to join its accounting team. This is a hands-on, high-volume position supporting a diverse real estate portfolio and working closely with the corporate accounting, commercial and residential property management, and construction teams. The ideal candidate will bring 4-5 years of accounts payable experience, strong attention to detail, and the ability to effectively manage a high volume of activity in a fast-paced environment. Experience with Yardi Voyager/Elevate is highly preferred, along with exposure to real estate, property management, or construction accounting.

Key Responsibilities

• Manage and monitor the Accounts Payable inbox, including invoices, vendor statements, and other vendor communications.
• Process a high volume of invoices, averaging 500+ invoices per week, while maintaining accuracy and meeting established deadlines.
• Review and audit pre-coded invoice batches for proper coding, approvals, supporting documentation, and accuracy.
• Enter invoices into the accounts payable system and route them through the appropriate workflow approval process.
• Process invoices through Yardi Payscan and ensure timely and accurate payment.
• Reconcile past-due invoices and vendor statements, research discrepancies, and work with internal teams and vendors to resolve outstanding issues.
• Process monthly recurring payments, including mortgage and other property-related payables.
• Prepare and process intercompany allocations and employee expense reimbursements.
• Set up and maintain vendor records, including obtaining W-9s, contractor licenses, and required insurance documentation.
• Monitor vendor insurance compliance and follow up on expired or missing documentation.
• Generate and maintain weekly reports, including AP Aging, Funding, and Expired Insurance reports.
• Create and maintain construction preliminary sheets.
• Enter and reconcile construction contracts, change orders, and payment applications.
• Partner closely with corporate accounting, property management, and construction teams to ensure invoices and payments are properly recorded and processed.
• Assist with additional accounts payable, accounting, and special projects as needed.

Qualifications

• 4-5 years of progressive Accounts Payable experience in a high-volume environment.
• Experience within real estate, property management, construction, or a multi-entity environment is strongly preferred.
• Strong working knowledge of Yardi Voyager/Elevate and Payscan is highly preferred.
• Proficiency with Microsoft Office, particularly Excel.
• Experience working with vendor compliance documentation, including W-9s, insurance certificates, and contractor licenses.
• Familiarity with construction contracts, change-orders, and payment applications is a plus.
• Strong understanding of accounts payable processes, invoice coding, reconciliations, and payment workflows.

Core Competencies

• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong organizational and time-management skills.
• High level of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Strong problem-solving skills with the ability to research and resolve discrepancies.
• Self-motivated with a high level of initiative and accountability.
• Collaborative approach and ability to work effectively across accounting, property management, and construction teams.

Benefits

• Medical, dental, and vision insurance
• 401(k) with company matching
• Paid time off
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Life insurance
• Employee Assistance Program (EAP)