Corporate Administrative Services Specialist

Sonepar; Minneapolis (MN); On-site; Full time

Job summary

An established industry player is looking for a Corporate Services Specialist to join their dynamic team in Minneapolis. This role involves providing essential administrative support across various departments, ensuring smooth operations through effective communication and coordination. You'll be responsible for answering calls, greeting visitors, and managing event logistics, all while utilizing tools like Microsoft Office to prepare documents and presentations. Join a supportive culture that values diverse perspectives and offers great benefits, including healthcare plans, paid time off, and professional development opportunities. If you're ready to make a difference in a collaborative environment, this is the perfect opportunity for you.

Benefits

Healthcare plans

Dental & vision

Paid time off

Paid parental leave

401(k) retirement savings with company match

Professional and personal development programs

Tuition Reimbursement

Opportunity to become a shareholder

Employer-paid short- and long-term disability

Employer-paid life insurance for spouse and dependents

Qualifications

• 2+ years of customer-facing office experience required.
• Proficient in Microsoft Office Suite and Adobe.

Responsibilities

• Provide administrative support across corporate teams.
• Coordinate event logistics and manage office supply orders.

Skills

Customer Service

Administrative Support

Event Coordination

Document Preparation

Education

High School Diploma/GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Adobe

Microsoft TEAMs

Job description

There’s a Place for You at Viking Electric.

A career at Viking Electric is more than a job. You’re investing in a brighter, more sustainable future together and joining a team that makes a real difference for our customers. Viking Electric offers electrical products and services to contractors. If it helps bring electricity to an office, home, factory or other building – you can find it here. We operate throughout the Midwest and are part of the Sonepar group, the world’s #1 electrical distributor with over 45,000 associates around the globe. Being “Powered by Difference” means we respect and value diverse perspectives. At Viking Electric, we offer a supportive culture and great benefits, and as part of the larger Sonepar group, we can offer exciting opportunities to grow your career.

Corporate Services Specialist

Location: Minneapolis

Job type: Full time

Schedule: Standard Daytime hours, Monday-Friday

Total Compensation Range: $20.00 – $25.00

*The exact amount of base wage may vary based on experience and skills brought to the role as well as the geographic location of the role.

What You’ll Do

We are seeking a dedicated Corporate Services Specialist to provide administrative support for all markets and departments including oversight of routine and advanced duties for corporate teams, phone answering/routing, event support, document preparation/maintenance, coordinating supply orders and other various tasks.

You will…

1. Answer phone calls and direct calls throughout the organization.
2. Greet associates, guests, and customers entering the corporate office and communicate with appropriate parties via phone, email, and Microsoft TEAMs.
3. Order office supplies and business cards, and code corporate invoices for payment.
4. Own event coordination including lunch orders, hotel reservations, food truck arrangements, large meeting preparations and associate social activities.
5. Prepare documents and presentations using Microsoft Word and PowerPoint.
6. Coordinate local and corporate vendors such as cleaners and vending machine services.

What You Bring

Requirements:

1. Minimum education: High School Diploma/GED.
2. Minimum two years of customer facing office experience.
3. Working knowledge of Windows, Microsoft Excel, Word, Outlook, internet navigation, and Adobe.
4. Must be authorized to work in the United States without VISA sponsorship now or in the future.

What We Offer You

We offer great family-friendly benefits to full-time associates:

• Healthcare plans
• Dental & vision
• Paid time off
• Paid parental leave
• 401(k) retirement savings with company match
• Professional and personal development programs
• Tuition Reimbursement
• Opportunity to become a shareholder
• Employer-paid short- and long-term disability
• Employer-paid life insurance for spouse and dependents
• Robust wellness program
• Gym reimbursement
• Employee Assistance Program (EAP)

We’re proud to be a military-friendly company, and our many employee resource groups (ERGs) help you make connections and feel supported.