Growth-Focused Corporate Admin & Reporting Lead

Houston Engineering, Inc.; Fargo, Northern (ND, KY); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Annual bonus

Health, dental, vision insurance

Life insurance

Short/long-term disability

Paid time off

Paid holidays

Parental leave

401(k) match

HSA & FSAs

Flexible schedule

HEI logo apparel

Job summary

Houston Engineering, Inc. is seeking a Corporate Office Support professional to coordinate and execute administrative efforts across HEI, supporting the Corporate Office, Office Managers, and employees.

The role emphasizes reporting, process improvement, event coordination, and cross-office collaboration. It requires excellent communication, strong organizational skills, and the ability to work independently or with a team.

Qualifications

• Associate degree in a related field.
• 5+ years of related experience.
• Advanced Microsoft Office Suite skills.
• Knowledge of administrative and office procedures and systems such as managing files and records, designing forms, and workplace terminology.
• Able to listen well and solicit information from technical staff.
• Excellent written and oral communication skills.
• Positive attitude, strong team player, responsible, dedicated, and self-motivated.
• Ability to work both independently and collaboratively with others.
• Must have excellent attention to detail and the ability to prioritize competing projects.
• Strong organizational, time management, and resource planning skills.
• Valid driver’s license and in good standing.
• Supervisory experience preferred.
• Frequently lift and/or move up to 20 pounds. May occasionally lift and/or move up to 40 pounds.

Responsibilities

• Coordinate and execute administrative tasks to support the Corporate Office and employees across HEI.
• Produce reports, letters, spreadsheets, presentations, mailings, and other documents.
• Assist with training, best practices, and corporate initiatives for staff.
• Lead coordination of office events, conferences, and staff recognition programs.
• Support internal communications and updates through the Inside HEI intranet.
• Foster a culture of respect and positive peer relationships.
• Assist workload management and redistribution across offices as needed.
• Provide training and guidance for administrative staff and leadership meeting preparation.
• Identify process improvements to enhance efficiency and resource utilization.
• Support cross-department collaboration on administrative initiatives.

Skills

Advanced Microsoft Office

Communication skills

Organizational skills

Time management

Team player

Education

Associate degree

Job description

Houston Engineering, Inc. is seeking a Corporate Office Support professional to coordinate and execute administrative efforts across HEI, supporting the Corporate Office, Office Managers, and employees.

The role emphasizes reporting, process improvement, event coordination, and cross-office collaboration. It requires excellent communication, strong organizational skills, and the ability to work independently or with a team.