Corporate Administrative Manager

Allen + Shariff Corporation; Columbia (MD); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

Bonus Pay

Generous Paid Time Off

Employee Referral Program

Medical Insurance

Wellness Platform with Rewards

Life and AD&D Insurance

401(k) Plan with Company Match

Job summary

A professional services firm in Columbia, MD is seeking a Corporate Administrative Manager. This role involves handling Accounts Payable and Payroll, requiring effective communication and strong attention to detail. With a salary range of $50K to $80K, the ideal candidate should have at least 5 years of relevant experience along with an Associate's Degree in Accounting or Finance. The firm offers a comprehensive benefits package including paid time off and medical insurance.

Qualifications

• 5+ years of Accounts Payable or Payroll experience in a professional services environment.
• Experience in multi-office engineering or consulting preferred.
• Prior exposure to Profit Sharing Plans and retirement benefits preferred.

Responsibilities

• Process Accounts Payable invoices and payroll tasks.
• Reconcile monthly labor costs and prepare annual reports.
• Assist corporate executives with administrative tasks.

Skills

Effective communication

Interpersonal skills

Attention to detail

Time management

Advanced Excel skills

Education

Associate's Degree in Accounting, Finance, or related field

Tools

ADP payroll processing

Deltek Vantagepoint

Job description

Allen + Shariff Corporation is seeking a Corporate Administrative Manager to handle Accounts Payable and Payroll as well as other accounting and administrative tasks. The role requires effective communication and interpersonal/client-service abilities, strong attention to detail, and the ability to manage multiple priorities in a small team setting. Salary is $50K - $80K depending on skills and experience.

Overview

Allen + Shariff is an international MEP engineering firm providing consulting and design services in the United States and Mexico, and project management services in the Middle East. Our mission is to engineer an exceptional level of personal care and connection designed to help our clients, employees, and communities thrive. We have fun at work doing what we love to do and are proud to be certified as a Great Place to Work.

Key Responsibilities

• Accurately enter and process Accounts Payable invoices.
• Reconcile credit card accounts and perform monthly bank account reconciliations.
• Review, post, and process monthly employee expense reports.
• Review and post weekly employee timesheets.
• Process biweekly payroll, including posting payroll journal entries. Submit 401(k) and HSA contribution files. Work with consulting entities to ensure accuracy of submissions and mitigate any problems noted by staff.
• Prepare and post monthly labor cross-charge.
• Reconcile monthly labor costs to general ledger.
• Serve as plan administrator for Fidelity Investments and Kelly Benefits.
• Actively support the annual benefits renewal process.
• Complete annual W-2 reconciliation.
• Process and issue annual 1099 forms.
• Assist with preparation and analysis during the annual budgeting process.
• Prepare annual Employee Affirmative Action Reports.
• Ensure all business licenses, certificates of status, etc. are current and compliant. Maintain accurate records for audits when applicable.
• Assist corporate executives with administrative tasks as applicable.

Requirements

• Associate\'s Degree in Accounting, Finance, or related field.
• At least 5 years of Accounts Payable or Payroll experience in a professional services or engineering/consulting environment. (Multi-office engineering, architectural, or construction experience preferred.)
• Firsthand experience with ADP payroll processing.
• Advanced Excel skills.
• Experience with Deltek Vantagepoint strongly preferred.
• Prior exposure to Profit Sharing Plans and related retirement benefits preferred.
• Bonus Pay
• Generous Paid Time Off
• At least 7.5 holiday days
• Employee Referral Program
• Medical Insurance
• Company contribution to Health Savings Account
• Dependent Care Flexible Spending Account
• Employee Assistance Program
• Wellness Platform with Rewards
• Vision Insurance
• Life and AD&D Insurance
• Short & Long-Term Disability Insurance
• 401(k) Plan with Company Match
• Tuition Reimbursement Program
• Professional Development Assistance
• Paid Community Service Day

Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Construction

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