Assistant Business Manager

Mussett, Nicholas and Associates, Inc.; Indianapolis (IN); On-site; USD 52,000 - 78,000; Full time

Job summary

Mussett, Nicholas and Associates, Inc. seeks an experienced finance professional to handle accounts payable and receivable, payroll assistance, and general business operations. The role emphasizes accurate data recording and the generation of clear financial reports.

Ideal candidates have 5+ years in business management or accounting, strong MS Office skills, and familiarity with QuickBooks and Deltek Ajera. This in-office position runs Monday–Friday, 8am–5pm, with a 1-hour lunch break.

Qualifications

• Degree in accounting, finance, or business administration; experience in similar role may be considered in lieu of a degree.
• 5+ years of relevant experience in business management, accounting, or similar.
• Comfortable with MS Office applications.
• Strong written, verbal, and interpersonal communication skills.

Responsibilities

• Maintain accounts receivable: invoices, payments, discrepancies.
• Maintain accounts payable: invoices, payments, accuracy.
• Manage general ledger: reconciliations, journal entries, bank statements.

Skills

MS Office

QuickBooks

Deltek Ajera

Financial reporting

Education

Bachelor's degree in accounting/finance/business

Tools

QuickBooks

Deltek Ajera

Job description

Company Overview
MNA provides customized engineering, architectural, and construction consulting services to our diverse client base, ranging from education, biopharma, industrial, and more. Our team is passionate about providing attention to the smaller details on every project and being attentive to the special needs and requests of our clients to deliver superior results.

Position Overview

We are seeking a qualified individual to join our business team. They will be responsible for accounts payable and receivable, conducting other finance-related tasks, assisting with payroll processing, and other general business operations. The ideal candidate should be excellent at recording data with the ability to produce clear, accurate financial reports.

This position is working full-time in office, Monday thru Friday 8am - 5 pm with 1-hour unpaid lunch.

Position Responsibilities

• Maintain accounts receivable; creating and ensuring accuracy of invoices; collecting and processing payments; and resolving discrepancies.
• Maintain accounts payable: collecting, entering, and maintaining invoices; ensuring timely and accurate payments.
• Manage all aspects of general ledger, including account reconciliations, journal entries, bank statement reconciliation, and maintaining accounting estimates.
• Produce monthly, quarterly, and year-end financial reports with periodic variance reporting.
• Provide management with timely review of company's financial status and progress.
• Maintain accounts and contracts with all federal and state payroll and accounting regulations; update implement all necessary business policies and accounting practices.
• Continuously identify, develop, and implement innovative processes and systems to increase efficiency of organization.
• Serve as a backup to processing bi-weekly payroll, calculating payroll adjustments and administrating all payroll taxes. Review time sheets and other information to detect and reconcile payroll discrepancies. Ensure benefit contributions and payroll deductions are accurately processed.
• Assist in administrating company retirement benefit program, advising employees on eligibility and other inquires
• Additional duties as assigned.

Qualifications

• Degree in accounting, finance, or business administration; experience in similar role may be considered in leu of a degree
• 5+ years of relevant experience in a business management, accounting or similar role.
• Must be comfortable working with MS Office Applications.
• Previous experience using QuickBooks strongly preferred, familiarity with Deltek Ajera a plus.
• Strong multi-tasking and organization skills, with strong attention to detail necessary in this role
• Strong written, verbal, and interpersonal communication skills.