Copy of Executive Administrative Assistant

Frontier Foundation & Crawl Space Repair; Nashville (TN); On-site; USD 40,000 - 55,000; Full time

Job summary

Frontier Foundation & Crawl Space Repair in Nashville is seeking an Executive Administrative Assistant to support leadership, manage schedules, and maintain efficient office operations.

The role requires outstanding customer service, strong organizational and scheduling abilities, capability to lift up to 50 lbs, basic bookkeeping, and proficiency with Word and Excel. Office located in Joelton, TN with a Monday–Friday schedule and Saturday rotation.

Qualifications

• Proven excellence in customer service.
• Strong organizational, time management, and scheduling skills.
• Strong verbal and written communication skills.

Responsibilities

• Greet and direct visitors, answer phone inquiries, and handle complaints in a courteous, professional manner.
• Support the Appointment Center by scheduling when call volume is high or staff coverage is low.
• Maintain office supply inventory; coordinate with vendors and order flowers or gifts when needed.
• Coordinate schedules, arrange meetings, distribute memos/reports, and ensure departments stay informed.
• Book and manage travel arrangements for owners and team members.
• Process credit card payments from customers and vendors.
• Handle all incoming/outgoing mail, including 401k letters, birthday cards, newsletters, USPS, UPS, and FedEx.
• Act as the main point of communication and oversee the office cleaning contractor.
• Represent the company’s purpose, mission, and values while providing remarkable customer experiences.

Skills

Customer service

Organizational skills

Scheduling

Communication

Tools

Word

Excel

Job description

Executive Administrative Assistant Benefits

• Monday–Friday schedule with Saturday rotation.


• Schedule: 8:00 am-5:00 pm in our office in Joelton, TN.


• Opportunity to work closely with company leadership and gain broad organizational experience


• Supportive and professional work environment

Executive Administrative Assistant Requirements

• Proven excellence in customer service


• Strong organizational, time management, and scheduling skills


• Ability to lift up to 50 lbs.


• Basic bookkeeping experience, especially in accounts payable/receivable


• Proficiency with office management software (Word, Excel, etc.)


• Strong verbal and written communication skills

Executive Administrative Assistant Responsibilities

• Greet and direct visitors, answer phone inquiries, and handle complaints in a courteous, professional manner


• Support the Appointment Center by scheduling when call volume is high or staff coverage is low


• Maintain office supply inventory; coordinate with vendors and order flowers or gifts when needed


• Coordinate schedules, arrange meetings, distribute memos/reports, and ensure departments stay informed


• Book and manage travel arrangements for owners and team members


• Process credit card payments from customers and vendors


• Handle all incoming/outgoing mail, including 401k letters, birthday cards, newsletters, USPS, UPS, and FedEx


• Act as the main point of communication and oversee the office cleaning contractor


• Represent the company’s purpose, mission, and values while providing remarkable customer experiences