Executive Administrative Assistant

ResourceMFG; Rock Ledge Estates (TN); On-site; USD 28,000 - 33,000; Full time

Job summary

ResourceMFG is seeking an Executive Administrative Assistant / Office Administrator to support the CEO and manage day-to-day office operations in a fast-paced environment. The role involves coordinating meetings, preparing materials, and maintaining confidential records with a high level of professionalism.

Ideal candidates have strong organizational skills, proficient in MS Office, and experience supporting executives or senior leadership.

Qualifications

• Previous experience in an Administrative Assistant, Executive Assistant, Office Manager, or similar role preferred.
• Excellent organizational and multitasking abilities are essential.
• High level of professionalism and discretion when handling confidential information.

Responsibilities

• Provide administrative and organizational support to the CEO.
• Schedule, coordinate, and organize meetings and appointments.
• Prepare meeting agendas, materials, reports, and presentations.
• Coordinate meeting logistics including conference rooms, refreshments, communications, and material.
• Track follow-up items and action steps to ensure important tasks are completed.
• Maintain confidentiality regarding company, employee, and executive matters.
• Maintain organized electronic and physical filing systems.
• Scan, organize, file, and retrieve company documents.
• Receive, review, and distribute incoming mail.
• Prepare outgoing mail, packages, and shipments.
• Maintain office records and support overall office organization.
• Collect, scan, organize, and submit receipts and supporting documentation to the company’s accounting firm.
• Maintain organized records of invoices, receipts, and financial documents.

Skills

Strong organizational

Multitasking

Written and verbal communication

Discretion and professionalism

Education

Tools

Outlook

Word

Excel

Job description

Executive Administrative Assistant / Office Administrator

1st shift 9am-3pm or 8am-2pm

Pay 20.00

• Provide administrative and organizational support to the CEO.
• Schedule, coordinate, and organize meetings and appointments.
• Prepare meeting agendas, materials, reports, and presentations.
• Coordinate meeting logistics including conference rooms, refreshments, communications, and material.
• Track follow-up items and action steps to ensure important tasks are completed.
• Maintain confidentiality regarding company, employee, and executive matters.

Office Administration

• Maintain organized electronic and physical filing systems.
• Scan, organize, file, and retrieve company documents.
• Receive, review, and distribute incoming mail.
• Prepare outgoing mail, packages, and shipments.
• Maintain office records and support overall office organization.

Accounting Support

• Collect, scan, organize, and submit receipts and supporting documentation to the company’s accounting firm.
• Maintain organized records of invoices, receipts, and financial documents.
• Coordinate with management and accounting partners when documentation is requested.
• Support administrative accounting functions and recordkeeping.

Qualifications

• Previous experience in an Administrative Assistant, Executive Assistant, Office Manager, or similar role preferred.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• High level of professionalism and discretion when handling confidential information.
• Strong attention to detail and follow-through.
• Ability to prioritize responsibilities and work independently.

Preferred Skills

• Calendar management and meeting coordination experience.
• Experience working with executives or senior leadership.
• Records management and document control experience.
• Basic accounting or bookkeeping support experience.
• Strong problem-solving and organizational skills.