Coordinator, Workplace Services

United Talent Agency; Los Angeles (CA); On-site; USD 38,572 - 41,328; Full time

Benefits offered by this job

Global entertainment company

Center of excellence resources

Supportive culture

Well-being programs

Growth opportunities

Collaborative environment

Job summary

United Talent Agency in Beverly Hills, CA is seeking a Workplace Services Coordinator to support daily facility operations and deliver a safe, efficient, and welcoming workplace. You'll coordinate vendors, moves, events, and facility projects to keep our space running smoothly.

This role requires service orientation, proactivity, and the ability to manage multiple tasks in a fast-paced environment. You will help maintain safety standards, process invoices, and assist with relocations and setup

Qualifications

• 2+ years of facilities, workplace services, or related experience.
• Experience with vendor management and office moves.
• Strong customer service, communication, and interpersonal skills.
• Ability to manage multiple tasks and stay organized.
• Familiarity with safety standards and CMMS/work orders.
• Able to lift up to 50 pounds and perform physical tasks.
• Willing to work overtime and weekends as needed.

Responsibilities

• Conduct daily building inspections to ensure cleanliness, safety, and efficiency.
• Coordinate and track facility work orders from start to finish.
• Coordinate with vendors and contractors for operations and projects.
• Maintain vendor records and service contracts.
• Process invoices and maintain financial records.
• Set up meetings, events, and equipment.
• Support office relocations and space reconfigurations.
• Prepare workstations for new hires.
• Assist with light maintenance and furniture assembly.
• Identify opportunities for process improvements and report deficiencies.

Skills

Customer service

Communication

Organizational skills

Problem-solving

CMMS

Vendor management

MS Office

Multitasking

Safety awareness

Tools

CMMS

MS Office Suite

Job description

UTA seeks a Workplace Services Coordinator to support daily facility operations and create a safe, efficient, and welcoming workplace experience. This customer-facing role supports workplace operations through vendor coordination, office moves, event support, and facility-related projects. The ideal candidate is service-oriented, proactive, and thrives in a fast‑paced environment. This position is based in Beverly Hills, California.

The salary range for this role is $28-$30/hr, commensurate with experience and skills.

What You Will Do

• Conduct daily building inspections to ensure the facility is clean, safe, organized, and operating efficiently.
• Maintain compliance with OSHA and fire safety standards by ensuring workspaces remain hazard‑free and well‑maintained.
• Coordinate and track facility work orders from initiation through completion, researching, resolving, and escalating issues as needed.
• Coordinate with vendors and contractors supporting workplace operations and facility projects.
• Maintain vendor records, service contracts, and project documentation.
• Process invoices accurately, route them for approval, and maintain financial records.
• Set up and break down meetings, company events, and special functions, including arranging tables, chairs, heat lamps, and other equipment.
• Respond promptly to employee requests, questions, and workplace concerns.
• Support office relocations, departmental moves, renovations, and workplace reconfigurations.
• Prepare workstations for new hires by coordinating furniture, equipment, and office supplies.
• Perform light maintenance and general handyman tasks, including furniture assembly, hanging artwork, moving office furniture, repairing desks and chairs, and lifting or unloading supplies.
• Identify opportunities for process improvements and proactively report facility deficiencies.

What You Will Need

• 2+ years of experience in facilities, workplace services, office management, project coordination, or a related role.
• Experience supporting facility operations, vendor management, workplace services, and administrative processes.
• Strong customer service, communication, and interpersonal skills.
• Strong organizational and problem‑solving skills with the ability to manage multiple responsibilities and follow through on solutions.
• Familiarity with workplace safety standards and CMMS/work order systems.
• Self‑starter who learns quickly, exercises sound judgment, and remains calm under pressure.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office (Outlook, Excel, Word).
• Ability to perform physical tasks, including moving furniture, assembling office equipment, and lifting up to 50 pounds.
• Flexibility to work overtime and weekends as business needs require.

What You Will Get

• The unique and exciting opportunity to work at one of a leading global entertainment companies
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence
• The opportunity to do the best work of your career
• Work in an inclusive and diverse company culture
• Competitive programs to support your well‑being
• Experience working in a collaborative environment with room to grow

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.