Coordinator, Processing

Drexel University; Pennsylvania; Hybrid; USD 26,000 - 39,000; Full time

Job summary

Drexel University is seeking a detail-oriented administrative operations specialist to support daily tasks such as data processing, record entry, and inventory fulfillment. The role involves supervising seasonal and student staff and requires timely completion in accordance with campus policies.

The position is hybrid, with some in-person days expected. Candidates should have data entry accuracy, strong organization, and comfort with Microsoft Office 365 tools; evening/weekend hours may be

Qualifications

• Minimum of a High School Diploma or GED or equivalent.
• Minimum of 1 year of experience in administrative/operational roles, preferably in higher education or data-intensive environments.
• Excellent computer and data entry skills.
• Superior organizational skills.
• Ability to work in a fast-paced work environment.
• Strong attention to detail.
• Experience with Microsoft Office Suite and Microsoft 365.
• Ability to work some evening and weekend hours.

Responsibilities

• Carry out daily operational tasks such as data processing, letter and inventory fulfillment.
• Supervise seasonal and student employees; provide training and performance evaluations.
• Complete assignments timely and in line with policies and procedures.
• Enter application and confirmation information into student records.
• Download electronic documents and batch upload per procedures.
• Process and distribute application materials and communications.
• Coordinate with Admissions to track inventory and print collateral.
• Manage department email, respond to inquiries.
• Utilize reporting tools to plan priorities and make recommendations.
• Assist with campus Admissions events and other operations tasks.

Skills

Data entry

Organizational skills

Ability to work in a fast-paced

Attention to detail

Microsoft Office Suite

Microsoft 365

Evening/weekend hours availability

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Microsoft 365

Job description

Job Summary

This person will play an integral part in carrying out daily operational assignments such as data processing, letter and inventory fulfillment, and supervision of seasonal and student employees. This person will be expected to complete assignments in a timely manner and in accordance with our policies and procedures.

This is a hybrid position, working in person a few times a week.

Essential Functions

• Calculate GPAs and additional data points for high school and college transcripts and enter this information into our system.
• Execute daily and weekly audits to reconcile data in our system and ensure accuracy.
• Enter application and confirmation information onto a student’s record.
• Download electronic documents and batch upload them according to our procedure.
• Collect, sort, scan, process, and distribute application materials.
• Print and mail admissions related communications and collateral.
• Coordinate with Admissions teams to track inventory and organize delivery of print and promotional collateral.
• Manage and respond to our department’s email account.
• Provide day-to-day supervision and coordination of seasonal and students employees including training, scheduling, and regular performance evaluation meetings.
• Utilize reporting tools to plan and organize priorities for the day and make recommendations.
• Participate in Admissions on-campus events.
• Assist with all other operations tasks as needed.
• Other duties as assigned

Required Qualifications

• Minimum of a High School Diploma or GED or the equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
• Minimum of 1 year of experience in administrative/operational roles, preferably within higher education, records management, or another high-volume, data-intensive environment.
• Excellent computer and data entry skills.
• Superior organizational skills.
• Ability to work in a fast-paced work environment.
• Possess a strong attention to detail.
• Experience with Microsoft Office Suite and Microsoft 365.
• Ability to work some evening and weekend hours.

Preferred Qualifications

• Experience with Slate, Banner, or other higher education computer system.

Physical Requirements:

• Ability to lift up to 25lbs

Location

• Hybrid/Flexible Work Arrangement

Additional Information

This position is classified as Non-Exempt, grade H. Compensation for this grade ranges from $18.89 -$28.33 per hour. Please note that the offered rate for thisposition will vary based on thesuccessful candidate’s qualifications and experience, department budget, and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel’s compensation framework. For information about benefits, please review Drexel’s Benefits Brochure.