Coordinator, Processing

Drexel University; Philadelphia (Philadelphia County); Hybride; USD 26 000 - 39 000; Plein temps

Résumé du poste

Drexel University is seeking a detail-oriented Admissions Operations Assistant to support daily operational tasks. The role includes data processing, GPA calculations, audits, and handling of application materials, with supervision of seasonal and student staff.

The position is hybrid, requiring in-person work a few times per week, and involves coordinating with Admissions teams and managing departmental communications.

Qualifications

• Requires at least a High School Diploma or GED, or an equivalent combination of education and work experience.
• Minimum 1 year in administrative/operational roles, preferably in higher education or data-intensive environment.
• Excellent computer and data entry skills; strong organizational abilities; detail-oriented.

Responsabilités

• Calculate GPAs and transcript data and enter into system.
• Conduct daily/weekly data audits for accuracy.
• Enter application and confirmation data on student records.
• Batch upload/download electronic documents per procedure.
• Handle application materials processing and distribution.
• Print and mail admissions communications and collateral.
• Coordinate inventory and delivery of print/promotional collateral with Admissions teams.
• Manage department email and respond as needed.
• Supervise seasonal and student employees; train, schedule, evaluate.
• Use reporting tools to plan priorities and daily tasks; make recommendations.
• Participate in on-campus Admissions events.
• Assist with other operations tasks as needed; other duties as assigned.

Connaissances

Data entry

MS Office

Organization

Attention to detail

Fast-paced environment

Evening/weekend availability

Formation

High School Diploma or GED

Outils

Slate

Banner

Description du poste

Job Summary

This person will play an integral part in carrying out daily operational assignments such as data processing, letter and inventory fulfillment, and supervision of seasonal and student employees. This person will be expected to complete assignments in a timely manner and in accordance with our policies and procedures.

This is a hybrid position, working in person a few times a week.

Essential Functions

• Calculate GPAs and additional data points for high school and college transcripts and enter this information into our system.
• Execute daily and weekly audits to reconcile data in our system and ensure accuracy.
• Enter application and confirmation information onto a student's record.
• Download electronic documents and batch upload them according to our procedure.
• Collect, sort, scan, process, and distribute application materials.
• Print and mail admissions related communications and collateral.
• Coordinate with Admissions teams to track inventory and organize delivery of print and promotional collateral.
• Manage and respond to our department's email account.
• Provide day-to-day supervision and coordination of seasonal and students employees including training, scheduling, and regular performance evaluation meetings.
• Utilize reporting tools to plan and organize priorities for the day and make recommendations.
• Participate in Admissions on-campus events.
• Assist with all other operations tasks as needed.
• Other duties as assigned

Required Qualifications

• Minimum of a High School Diploma or GED or the equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
• Minimum of 1 year of experience in administrative/operational roles, preferably within higher education, records management, or another high-volume, data-intensive environment.
• Excellent computer and data entry skills.
• Superior organizational skills.
• Ability to work in a fast-paced work environment.
• Possess a strong attention to detail.
• Experience with Microsoft Office Suite and Microsoft 365.
• Ability to work some evening and weekend hours.

Preferred Qualifications

• Experience with Slate, Banner, or other higher education computer system.

Physical Requirements:

• Ability to lift up to 25lbs

Location

• Hybrid/Flexible Work Arrangement

Additional Information

This position is classified as Non-Exempt, grade H. Compensation for this grade ranges from $18.89 - $28.33 per hour. Please note that the offered rate for this position will vary based on the successful candidate's qualifications and experience, department budget, and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel's compensation framework. For information about benefits, please review Drexel's Benefits Brochure.

A review of applicants will begin once a suitable candidate pool is identified.