Program Manager, Academic Records

Drexel University; Pennsylvania; Hybrid; USD 52,000 - 79,000; Full time

Job summary

The Program Manager for Academic Records oversees processing of transcripts, enrollment/degree verification, and student record updates within Drexel University’s Office of the University Registrar. This hybrid role reports to the Associate Registrar and ensures FERPA compliance and data integrity across records operations.

The position coordinates record changes, develops efficient processes, trains staff, and provides customer service to academic departments and students in a collaborative

Qualifications

• Minimum of HS Diploma or GED.
• Minimum of 1 year of experience working in a Registrar’s Office or Student Services Office.
• Excellent organizational and planning skills.
• Experience using report-generation tools, such as Office 365.
• Ability to work independently and collaboratively under minimal supervision.
• Strong customer service skills.
• Strong analytical and problem-solving skills.

Responsibilities

• Coordinates and processes all student record updates (e.g., change of curriculum and status, withdrawal, leave of absence and all other updates to the academic record).
• Oversees production and maintenance of student transcripts and student academic records.
• Maintains the electronic filing functions of the Office of the University Registrar.
• Manages the University Registrar operational email accounts.
• Ensures data integrity in systems and scrutinizes business practices for academic records.
• Provides total support for adherence to policies and procedures laid forth by FERPA.
• Provides backup for Assistant Registrar for Academic Records and collaborates with the Sr. Associate Registrar and Associate Registrars.
• Works closely with Drexel Central to answer questions related to grading, transcripts, and academic records.
• Assists with training in all areas of academic records.
• Provides customer service to all administrative areas related to academic records.
• Follows the operations calendar for the Office of the University Registrar.
• Performs other duties as assigned.

Skills

Organizational skills

Report generation

Independent worker

Customer service

Analytical skills

Education

HS Diploma

Associate's Degree

Tools

Office 365

Banner

Job description

Job Summary

Reporting to the Associate Registrar for Academic Records, the Program Manager for Academic Records is the designated point of contact for questions and processing of all academic records for the Office of the University Registrar including but not limited to transcripts, enrollment/degree verification, licensure forms, and student record updates.

This is a Hybrid position working in-person several times a week.

Essential Functions

• Coordinates and processes all student record updates (e.g., change of curriculum and status, withdrawal, leave of absence and all other updates to the academic record).
• Helps develop business processes and solutions with respect to academic records to eliminate error and redundancies with all processes.
• Oversees production and maintenance of student transcripts and student academic records.
• Maintains the electronic filing functions of the Office of the University Registrar.
• Manages the University Registrar operational email accounts.
• Ensures data integrity in systems and scrutinizes business practices for academic records.
• Provides total support for adherence to policies and procedures laid forth by FERPA.
• Provides backup for Assistant Registrar for Academic Records and collaborates with the Sr. Associate Registrar and Associate Registrars.
• Works closely with Drexel Central to answer questions related to grading, transcripts, and academic records.
• Assists with training in all areas of academic records.
• Provides customer service to all administrative areas related to academic records.
• Follows the operations calendar for the Office of the University Registrar.
• Performs other duties as assigned.

Required Qualifications

• Minimum of HS Diploma or GED.
• Minimum of 1 year of experience working in a Registrar’s Office or Student Services Office.
• Excellent organizational and planning skills.
• Experience using report-generation tools, such as Office 365.
• Ability to work independently and collaboratively under minimal supervision.
• Strong customer service skills.
• Strong analytical and problem-solving skills.

Preferred Qualifications

• Associate'sDegree.
• Experience using Banner student system, operating in an academic role.
• Strong interpersonal skills.
• Experience writing operational and process documentation.
• Familiarity with FERPA guidelines.

Location

• Hybrid/Flexible Work Arrangement

Additional Information

This position is classified as Exempt, grade J. Compensation for this grade ranges from $52,360 -$78,530 per year. Please note that the offered rate for thisposition will vary based on thesuccessful candidate’s qualifications and experience, department budget, and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel’s compensation framework. For information about benefits, please review Drexel’s Benefits Brochure.