Coordinator, Office Services

Cardinal Health; Puerto Rico; On-site; USD 36,000 - 52,000; Full time

Job summary

Cardinal Health in Puerto Rico is seeking an Office Assistant to provide general support to all departments, schedule meetings, arrange travel, handle mail, and maintain files. It also supports MRO, EH&S, and security workflows as part of admin operations.

You must be fully bilingual in Spanish and English, and you should be proficient with MS Office, with strong communication and interpersonal skills to work effectively in a manufacturing environment.

Qualifications

• Knowledge of personal computers and information systems.
• Proficient in keyboarding and good spelling, punctuation, grammar, and oral communication.
• Must be team oriented, approachable, flexible and strong interpersonal skills.
• Proficient in MS Office Systems.

Responsibilities

• Provides general support to all functional departments.
• Receives company visitors and arranges for escort services.
• Operates telephone console to route incoming calls.
• Schedules appointments and meetings, coordinating activities and attendance.
• Makes travel arrangements and assists in expense report preparation.
• Operates PC and printer to compose letters, memos, presentations, graphs and reports.
• Maintains appropriate files of correspondence, documents, reports and records.
• Assists all personnel on matters related to telephone/paging system, mail.
• Maintains control of announcements, publications, and information posted on bulletin boards.
• Coordinates and organizes employee activities and events.

Skills

Bilingual Spanish/English

MS Office

Communication skills

Team oriented

Interpersonal skills

Education

BA Secretarial Sciences

2+ years secretarial experience

Tools

PowerPoint

Word

Excel

Job description

What Administration contributes to Cardinal Health: Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Serves as administrative liaison with others within and outside the company regarding administrative issues.

Office Assistant Responsibilities

• Provides general support to all functional departments
• Receives company visitors and arranges for escort services
• Operates telephone console to route incoming calls
• Schedules appointments and meetings, which include coordinating activities, services and attendance of participants
• Makes travel arrangements and assists in expense report preparation as required
• Operates a personal computer and printer to compose letters, memos, presentations, graphs and reports
• Maintains appropriate files of correspondence, documents, reports and records
• Assists all personnel on matters related to telephone and/or paging system, sends and distributes the company mail
• Assures the proper functioning and maintenance of the photocopiers and postal meter
• Requests maintenance services for these equipments, whenever necessary
• Responsible of the vending machines replenishment coordination, and reimbursement to employees
• Maintains control of announcements, publications, and other information posted on bulletin boards
• Coordinates and organizes employee activities and events
• May perform other related duties in providing optimal plant manufacturing operations

MRO Services Responsibilities

• Expedite requisition forms for office supplies required
• P-Card reconciliation
• Responsible for the timely procurement of MRO supplies, contract agreements, and contract compliance implementation
• Maintain purchasing module database for the materials requisition orders (MRO) updated
• Identify, prioritize, evaluate, and pursue opportunities for sourcing and cost reduction in alignment with the strategic, operating, and financial objectives of Cardinal Health
• Ensure services received meet quality standards
• Review spending data for small business vendors, support and participate in small business outreach and align small business processes with corporate
• Ensures specific business enterprises have equal and fair access towards developing a business relationship within Cardinal Health

EH&S Responsibilities

• Serves as EHS contact for the facility
• Handles clerical EHS tasks (like keeping record retention and updating EHS communication boards)
• Provides EHS training to all new employees and contractors
• Ensures contractor training is completed for all contractors working on-site (In conjunction w/ Handyman and Pedro)
• Shares Safe Work Plans and inspections w/ EHS Advisor for final review and filing

Security Responsibilities

• Prepares and controls security badges for employees, visitors, and contractors
• Manages employee lockers
• Assigns and controls locks and keys
• Provides security training to all new employees during onboarding process
• Provides security training to key employees on opening and closing the facility
• Receives, analyzes, and deploys EHS and security alerts and huddles

Requirements

• Knowledge, skills, and abilities:
• Knowledge of personal computers and information systems
• Proficient in keyboarding and good at spelling, punctuation, grammar, and oral communication
• Must be team oriented, approachable, flexible and strong interpersonal skills
• Proficient in MS Office Systems
• Fully bilingual (Spanish and English)
• Purchasing skills required

Education and/or experience

• BA Secretarial Sciences or any related field
• At least two (2) years of secretarial experience (in a manufacturing environment, preferred)
• Previous working experience with word processing and power point software

What is expected of you and others at this level

• Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments
• Comprehensive knowledge in technical or specialty area
• Ability to apply knowledge beyond own areas of expertise
• Performs the most complex and technically challenging work within area of specialization
• Preempts potential problems and provides effective solutions for team
• Works independently to interpret and apply company procedures to complete work
• Provides guidance to less experienced team members
• May have team leader responsibilities but does not formally supervise

Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day.

Cardinal Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.

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Headquartered in Dublin, Ohio, Cardinal Health, Inc. (NYSE: CAH) is a distributor of pharmaceuticals, a global manufacturer and distributor of medical and laboratory products, and a provider of performance and data solutions for healthcare facilities. We are a crucial link between the clinical and operational sides of healthcare, delivering end‑to‑end solutions and data‑driving insights that advance healthcare and improve lives every day. With deep partnerships, diverse perspectives and innovative digital solutions, we build connections across the continuum of care. With more than 50 years of experience, we seize the opportunity to address healthcare's most complicated challenges — now, and in the future.

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