Coordinator, Office Services

Cardinal Health; Rico (CO); On-site; USD 35,000 - 45,000; Full time

Job summary

Cardinal Health is seeking an Office Assistant to support multiple departments with a range of administrative tasks. You will handle visitors, calls, scheduling, and travel arrangements, while maintaining files and producing reports.

The role requires bilingual Spanish-English communication, strong MS Office skills, and a background in secretarial work within a manufacturing setting. On-site position with opportunities to contribute to efficient plant operations.

Qualifications

• Knowledge of personal computers and information systems.
• Proficient in keyboarding, spelling, punctuation, grammar, and oral communication.
• Fully bilingual (Spanish and English).
• BA Secretarial Sciences or related field with at least 2 years of secretarial experience.

Responsibilities

• Provide general support to all functional departments.
• Receive visitors and arrange escort services.
• Route calls and schedule appointments and meetings.
• Coordinate travel and expense reports as required.
• Maintain files and records; prepare letters, memos and reports.
• Assist in maintaining equipment and office supplies; manage bulletin boards.

Skills

Personal computers & information

MS Office proficiency

Bilingual Spanish & English

Team oriented & interpersonal

Education

BA Secretarial Sciences or related field

Manufacturing experience preferred

Tools

MS Office

PowerPoint

Word processing

Job description

What Administration Contributes To Cardinal Health

Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities.

Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Serves as administrative liaison with others within and outside the company regarding administrative issues.

Office Assistant Responsibilities

• Provides general support to all functional departments
• Receives company visitors and arranges for escort services
• Operates telephone console to route incoming calls
• Schedules appointments and meetings, which include coordinating activities, services and attendance of participants
• Makes travel arrangements and assists in expense report preparation as required
• Operates a personal computer and printer to compose letters, memos, presentations, graphs and reports
• Maintains appropriate files of correspondence, documents, reports and records
• Assists all personnel on matters related to telephone and/or paging system, sends and distributes the company mail
• Assures the proper functioning and maintenance of the photocopiers and postal meter. Requests maintenance services for these equipments, whenever necessary
• Responsible of the vending machines replenishment coordination, and reimbursement to employees
• Maintains control of announcements, publications, and other information posted on bulletin boards
• Coordinates and organizes employee activities and events
• May perform other related duties in providing optimal plant manufacturing operations

MRO Services Responsibilities

• Expedite requisition forms for office supplies required
• P-Card reconciliation
• Responsible for the timely procurement of MRO supplies, contract agreements, and contract compliance implementation
• Maintain purchasing module database for the materials requisition orders (MRO) updated
• Identify, prioritize, evaluate, and pursue opportunities for sourcing and cost reduction in alignment with the strategic, operating, and financial objectives of Cardinal Health
• Ensure services received meet quality standards
• Review spending data for small business vendors, support and participate in small business outreach and align small business processes with corporate
• Ensures specific business enterprises have equal and fair access towards developing a business relationship within Cardinal Health

EH&S Responsibilities

• Serves as EHS contact for the facility
• Handles clerical EHS tasks (like keeping record retention and updating EHS communication boards)
• Provides EHS training to all new employees and contractors
• Ensures contractor training is completed for all contractors working on-site (In conjunction w/ Handyman and Pedro)
• Shares Safe Work Plans and inspections w/ EHS Advisor for final review and filing

Security Responsibilities

• Prepares and controls security badges for employees, visitors, and contractors
• Manages employee lockers. Assigns and controls locks and keys
• Provides security training to all new employees during onboarding process
• Provides security training to key employees on opening and closing the facility
• Receives, analyzes, and deploys EHS and security alerts and huddles

Requirements

Knowledge, skills, and abilities:

• Knowledge of personal computers and information systems
• Proficient in keyboarding and good at spelling, punctuation, grammar, and oral communication
• Must be team oriented, approachable, flexible and strong interpersonal skills
• Proficient in MS Office Systems
• Fully bilingual (Spanish and English)
• Purchasing skills required

Education And/or Experience

• BA Secretarial Sciences or any related field. At least two (2) years of secretarial experience (in a manufacturing environment, preferred)
• Previous working experience with word processing and power point software

What is expected of you and others at this level:

• Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments
• Comprehensive knowledge in technical or specialty area
• Ability to apply knowledge beyond own areas of expertise
• Performs the most complex and technically challenging work within area of specialization
• Preempts potential problems and provides effective solutions for team
• Works independently to interpret and apply company procedures to complete work
• Provides guidance to less experienced team members
• May have team leader responsibilities but does not formally supervise

Contacts

• The incumbent is required to interact, both inside and outside the company for traveling arrangements and the purchasing of supplies.

Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply.

Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law.