Financial Operations Specialist II - 003880

University of South Alabama; Mobile (AL); On-site; USD 55,000 - 70,000; Full time

Job summary

The University of South Alabama's College of Medicine Office of Research seeks a Financial Operations Specialist II to manage core facility finances, budgets, and reporting. The role processes billing, tracks core expenses and revenues, and assists with HR/payroll documentation for core personnel.

Ideal candidates will have a related bachelor's degree with substantial accounting experience, plus familiarity with Banner and MS Office in an academic setting. Main campus, full-time position.

Qualifications

• Bachelor's degree in a related field from an accredited institution and four years of progressively responsible clerical accounting experience; or a bachelor's degree in accounting with three years of clerical accounting experience.
• Equivalent combination of education and experience may be considered.
• Academic setting experience and familiarity with Banner and Microsoft Office preferred.

Responsibilities

• Processes billing from COM core service centers.
• Tracks expenses and revenue for each core FOAPAL.
• Purchases equipment and supplies for core facilities.
• Advises on annual budgets for cores.
• Prepares utilization reports per core FOAPAL and reconciles accounts.
• Processes service and maintenance agreements for cores.
• Assists with travel for core personnel.
• Administers HR and payroll documents for core personnel.
• Generates analytics of core usage and financials using Infinity system.

Education

Bachelor's degree in related field

Bachelor's degree in accounting

Tools

Banner

Microsoft Office

Job description

Posting Details

• Position Number: 003880
• Position Title: Financial Operations Specialist II - 003880
• Division: College of Medicine
• Department: 710150 - Research Office
• Minimum Qualifications: Bachelor's degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and four years of progressively responsible clerical accounting experience; or a bachelor's degree in accounting from an accredited institution as approved and accepted by the University of South Alabama and three years of progressively responsible clerical accounting experience. An equivalent combination of education and experience may be considered.
• Preferred Qualifications: Related experience in an academic setting is highly preferred. Experience with Banner and Microsoft Office is preferred. Certification as a Research Administrator is preferred.
• Job Description Summary: The University of South Alabama's College of Medicine Office of Research is seeking to hire a Financial Operations Specialist II.

Essential Functions

• Processes billing from College of Medicine (COM) core service centers.
• Tracks expenses and revenue for each core FOAPAL.
• Purchases equipment and supplies for core facilities.
• Advises on annual budgets for cores.
• Prepares utilization reports per core FOAPAL and reconciles accounts.
• Processes service and maintenance agreements for cores.
• Assists with travel for core personnel.
• Administers HR and payroll documents for core personnel.
• Tracks core operations using the infinity core management system and generates analytics of core usage and financials.
• Ensures invoices are issued and payments are received in a timely fashion.
• Tracks expenses and revenues for the DSS and Charles Baugh seminar funds.
• Processes reimbursements and honoraria to guest speakers.
• Monitors and reconciles Office of Research Education and Training (ORET) financials.
• Processes student personnel action forms.
• Reviews and approves graduate student payroll.
• Monitors submission of midterm and final grades by faculty.
• Prepares quarterly and annual reports of all financials under the Office of Research.
• Provides general administrative support to the Associate Dean for Research and the Assistant Director of ORET.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime hours as required.
• Related duties as required.

Posting Information

• Number of Vacancies: 1
• Job Open Date: 09/11/2026
• Open Until Filled: Yes
• Working Days: Monday - Friday
• Working Hours: 8:00 a.m. - 5:00 p.m.
• Job Location: Main Campus
• Full-time or Part-Time: Full Time
• Regular or Temporary: Regular

Supplemental Questions

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report

The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

PI287017887