Coordinator, AMSTI (Alabama Math, Science and Technology Initiative) Professional Development -[...]

PeopleAdmin, Inc.; Mobile (AL); On-site; USD 42,000 - 58,000; Full time

Job summary

The University of South Alabama seeks a Coordinator for AMSTI Professional Development. This role manages teacher databases, coordinates AMSTI sessions, and ensures accurate records and reports.

You will work closely with ALSDE systems, schools, and trainers to deliver effective professional development. Responsibilities include contract administration, facility logistics, and handling registrations, with attention to compliance and timely communication.

Qualifications

• Bachelor’s degree in a related field and two years of related experience.
• Experience with managing records and training data.
• Ability to generate reports from ALSDE data.

Responsibilities

• Maintains a database of AMSTI teachers and kit certifications.
• Updates teacher records on changes.
• Creates reports on training needs using ALSDE data.
• Communicates training needs to schools and enrolls participants.
• Utilizes ALSDE SIS for AMSTI activities and CEU awards.
• Maintains session sign-in sheets and documentation.
• Identifies regional training gaps from data to improve offerings.

Skills

Database management

Event coordination

Contract management

MS Office

Communication

Record keeping

Project coordination

Education

Bachelor's degree

Tools

Banner

PAWS

Concur

Job description

Coordinator, AMSTI (Alabama Math, Science and Technology Initiative) Professional Development - 007110

Position Title Coordinator, AMSTI (Alabama Math, Science and Technology Initiative) Professional Development - 007110

Division

Division Academic Affairs

Department

Department 440530 - Educ Office of Contracts & Grants

Minimum Qualifications

Bachelor’s degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and two years of related experience.

Preferred Qualifications

Experience using Banner, PAWS , and Concur is preferred.

Job Description Summary

The University of South Alabama is seeking to hire a Coordinator, AMSTI (Alabama Math, Science and Technology Initiative) Professional Development. Interested candidates should apply to be considered.

Essential Functions These are the job duties required of the position.

• Maintains accurate database of Alabama Math, Science, and Technology Initiative ( AMSTI ) teachers in region 10 including demographic information, training participation information, and active kit certifications.
• Updates all teacher records as changes are received from teachers and schools.
• Creates reports of teacher training needs based on current kit configurations from Alabama State Department of Education ( ALSDE ) using database.
• Communicates training needs to school personnel and support participants in registering and enrolling.
• Utilizes current ALSDE student/teacher information system for AMSTI activities including creating sessions and monitoring teacher participation in professional learning, and awarding CEUs.
• Maintains sign-in sheet and other session documentation.
• Utilizes database to identify regional training gaps and trends in order to make recommendations of session offerings and locations.
• Communicates via phone and email with schools and teachers about available AMSTI sessions, filters registrants based on ALSDE eligibility requirements, and monitors session attendance.
• Creates necessary paperwork, secures facilities, and manages logistics for all AMSTI training sessions in a timely manner from requests generated by facilitators or leadership.
• Secures trainers for AMSTI sessions including related contracts, travel and other documents for consultant services and payments.
• Processes and analyzes session evaluation and feedback forms in order to provide information to leadership about the overall quality of AMSTI training sessions.
• Prepares all contracts and subcontracts associated with AMSTI accounts using MS Word, MS Excel, Adobe, and Banner software.
• Follows purchasing guidelines/procedures and uses Banner accounting system to quote, requisition and process purchase orders for items associated with AMSTI training sessions and site operations (utilities, office supplies, etc.).
• Maintains accurate inventory of all training related supplies (teacher editions, composition notebooks, chart paper; toolbox supplies, etc.).
• Supports annual closeout and start up procedures associated with annual grant award.
• Maintains digital files and paper archives of Purchase Order documents.
• Serves as back up for reception as needed including answering/processing calls with a 7 line VOIP phone system, managing building entry at front door, providing hospitality services when appropriate, and opening building; serves as liaison with South Alabama Research and Inservice Center ( SARIC ) external PD providers, and AMSTI partners to coordinate collaborative sessions and use of AMSTI site facilities.
• Serves as backup on all site level calendars.
• Serves as backup for materials center ordering processes and payments.
• Moves boxes and materials that weigh up to 40 lbs.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 11/08/2024

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Working Days

Working Days Monday - Friday

Working Hours

Working Hours 7:30 a.m. - 4:00 p.m.

Job Location

Job Location AMSTI - Sidney Phillips Drive

Full-time or Part-Time

Full-time or Part-Time Full Time

Regular or Temporary

Regular or Temporary Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you at least 18 years of age?
  • Yes
  • No
• * Do you have a legal right to work in the United States?
  • Yes
  • No
• * The University of South Alabama typically does not sponsor individualsfor staff positions. Will you now or in the future require sponsorship for employment visa status?
  • Yes
  • No
• * What is the highest level of education you have completed?
  • Less than High School
  • High School Diploma or equivalent
  • Associates Degree
  • Bachelors Degree (or will obtain within 6 months)
  • Masters Degree (or will obtain within 6 months)
  • Terminal Degree (or will obtain within 6 months)
• * How many years of related experience do you have?
  • Less than 1 year
  • Between 1 - 3 years
  • Between 3 - 5 years
  • Between 5 - 7 years
  • More than 7 years
• * How did you hear about this position?
  • USA website
  • LinkedIn
  • Zip Recruiter
  • Indeed
  • HigherEd Jobs
  • Alabama Career Center / Alabama Works
  • Facebook
  • Word of mouth
  • Other

Required Documents

• Resume
• Cover Letter

The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment OpportunityInvestigator or the Associate Vice President, Finance and Administration/CHRO.

EO/AA Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

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