Coordinator, Academic Success and Bar Preparation LW7821

Stetson University; Florida; On-site; USD 42,000 - 66,000; Full time

Job summary

Stetson University in Florida seeks an organized Administrative Support Specialist to assist Academic Success and Bar Preparation Services with data-driven administrative tasks. The role involves managing data, creating reports, maintaining student records, and coordinating calendars, meetings, and events while upholding FERPA confidentiality and providing excellent service to students and faculty.

Strong MS Office skills and at least three years of office management experience are required or

Qualifications

• B.A. degree strongly preferred; equivalent combination of training, education, and experience may substitute.
• Self-starter who can work independently on projects without supervision.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) required.
• A high level of organization, flexibility, multitasking, judgment, and interpersonal skills.
• Excellent follow-through and confidentiality.
• Possess strong written and verbal communication and customer service skills.
• Ability to maintain confidentiality pursuant to FERPA and other regulations.
• Minimum of three years of office management experience.

Responsibilities

• Support Academic Success and Bar Preparation by maintaining the office and assisting the directors.
• Manage data and reports; summarize data for use by other departments; identify improvements in data collection and reports.
• Record sources of data in student management systems, including attendance, meeting notes, and bar results.
• Develop and maintain Excel spreadsheets and databases recording student data for academic success and bar prep.
• Prepare regular reports, including budgets and reimbursement/invoice requests.
• Assist in implementing policies and procedures for the department.
• Communicate accurately, timely, and professionally with students, faculty, and staff.
• Organize and schedule student appointments, meetings, travel, and manage calendars.
• Schedule group meetings and luncheons for workshops, testing, and the bar exam.
• Understand and address questions about the department while keeping student information confidential.
• Perform general clerical tasks: filing, supplies, copying, calls, emails.
• Update internal web portals.
• Other duties as assigned by Assistant Dean.

Skills

Self-starter

Organization

Multitasking

Confidentiality

Communication

Customer service

Education

Bachelor's degree

Tools

MS Office Suite

Job description

Position Summary: Provide administrative and data-driven support to Academic Success and Bar Preparation Services.

Essential Job Functions and Responsibilities: Employment duties include, but are not limited to:

• Work independently supporting the College of Law Academic Success and Bar Preparation department by maintaining the office, supporting the Assistant Directors and Assistant Dean for Academic Success and Bar Preparation, and organizing and maintaining operations and procedures
• Manage, review, and analyze data and reports; summarize data for use by other College of Law departments; and identify areas for improvement in data collection and report development.
• Record sources of data and information in student management systems, including student attendance, academic success meeting notes, and bar results.
• Develop and maintain Excel spreadsheets and databases that record student data and information pertinent to academic success and bar preparation.
• Prepare regularly scheduled reports, including budget documents and payment requests for reimbursements and invoices received by the department.
• Assist in the implementation of policies and procedures for the Academic Success and Bar Preparation department
• Communicate accurately, timely, and professionally with students, faculty, and staff about various programmatic matters.
• Organize and schedule student appointments, meetings, and travel arrangements, and manage the office calendars
• Schedule group meetings and events, including organizing luncheons for workshops, testing, and the bar exam.
• Understand and be able to respond appropriately to questions regarding the department while maintaining confidential information about students.
• Complete general clerical and organizational work, including filing, ordering office supplies, copying, answering calls, replying to emails, etc.
• Update internal web portals.
• Other duties as assigned by Assistant Dean.

Required Qualifications: This position requires:

• B.A. degree is strongly preferred, but an equivalent combination of training, education, and experience (especially in an education setting or the legal field) may substitute.
• Self-starter who can work independently on projects without supervision.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) required.
• A high level of organization, flexibility, multitasking, judgment, and interpersonal skills.
• Excellent follow-through and confidentiality.
• Possess strong written and verbal communication and strong customer service skills.
• Ability to maintain confidentiality pursuant to FERPA and other regulations.
• Minimum of three years of office management experience

Work Environment: Work duties performed primarily in temperature-controlled office, with frequent customer interaction. Lifting occasionally up to 30 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work authorization sponsorship may be available for this position. However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally-mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply, but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S. immigration regulations and institutional policies.