Coordinator

6AM City, LLC; California (MO); On-site; USD 52,000 - 72,000; Full time

Job summary

6AM City, LLC in Burbank, California is seeking a detail-oriented Coordinator to support television casting administration on a long-term contract. You will manage performer documentation, contract workflows, compliance tracking, and related administrative processes with accuracy and discretion.

This role partners with casting, production, legal, finance, payroll, labor relations, and studio operations to keep records current and ensure paperwork is completed on time.

Qualifications

• 2+ years of administrative experience in office or contract support.
• Proficient with Excel, Word, Outlook and able to learn specialized systems.
• Accurate data entry, recordkeeping, and managing high-volume administrative tasks.
• Experience with contracts, onboarding documents, payroll support, or compliance.

Responsibilities

• Manage performer agreements, onboarding forms, and related documents with confidentiality.
• Assist with document reviews, status updates, and research for active TV projects.
• Enter and maintain data across casting systems and confidential databases.
• Import payroll information from external providers and reconcile required documentation.
• Monitor contract progress, clearance status and other compliance milestones.
• Prepare and submit documentation for court approvals for minors.
• Scan, archive, and preserve performer files for audit readiness.
• Maintain tracking logs and coordinate administrative assignments for the Casting Administration team.
• Communicate with internal partners to resolve documentation issues and keep workflows moving.

Skills

Attention to detail

Data entry

Communication

Organization

Discretion

Team collaboration

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Description

We are looking for a detail-oriented Coordinator to support television casting administration in Burbank, California. This Long-term Contract position centers on managing performer documentation, contract workflows, compliance tracking, and related administrative processes with a high level of accuracy and discretion. The role partners with teams across casting, production, legal, finance, labor relations, payroll, and studio operations to keep records current and ensure required paperwork is completed on time.

Responsibilities

• Manage performer agreements, onboarding forms, payment-related documents, and minor paperwork for television productions while maintaining accuracy and confidentiality.
• Support day-to-day contract administration by assisting with document review, status updates, and research requests tied to active TV projects.
• Enter, verify, and maintain data across casting administration systems and confidential databases for performers, agents, and project records.
• Import payroll information from external providers and help reconcile documentation needed for timely processing.
• Monitor contract progress, clearance status, and other compliance milestones to help ensure deadlines are met.
• Prepare, organize, and submit documentation related to court approval requirements for minors.
• Scan, archive, and preserve performer files so records remain complete, accessible, and audit-ready.
• Maintain detailed tracking logs and coordinate special administrative assignments that support the broader Casting Administration team.
• Communicate with internal partners across production, legal, finance, payroll, labor relations, and studio groups to resolve documentation issues and keep workflows moving.

Qualifications

• At least 2 years of administrative experience in an office, operations, contract support, or similar environment.
• Strong proficiency with common business software, including Microsoft Excel, Word, and Outlook, along with the ability to learn specialized applications quickly.
• Demonstrated accuracy in data entry, document review, recordkeeping, and management of high-volume administrative tasks.
• Working knowledge of contracts, onboarding paperwork, payroll support, or compliance-related processes.
• Excellent written and verbal communication skills with a detail-oriented and collaborative approach.
• Ability to handle sensitive information with discretion and maintain strict confidentiality.
• Strong organizational skills with the ability to prioritize deadlines, track details, and work both independently and as part of a team.