COO Operations Architect — Executive Assistant

MatX; Mountain View (CA); On-site; USD 180,000 - 220,000; Full time

Benefits offered by this job

4 weeks PTO

12 holidays

Remote work up to 3 weeks

Health insurance

401K with company contribution

Life insurance

Professional development budget

Job summary

MatX is seeking an Executive Assistant to own the operational surface area of the Office of the COO in Mountain View, CA. You will turn calendaring, communications, and logistics into a multiplier for the COO’s impact on company outcomes, freeing the COO to focus on strategy and decision making.

The role requires a Bachelor’s degree or equivalent experience, 1+ years in a startup-like tech environment, and strong critical thinking.

Qualifications

• Bachelor's degree or equivalent practical experience, plus 1+ years of professional experience in a startup-like environment.
• Strong critical thinking and the ability to synthesize information quickly.
• Comfort with ambiguity and self-starting problem solving.

Responsibilities

• Own the COO’s schedule and keep meetings on time, protecting personal time.
• Triage and prioritize incoming email, take notes, and send action items to owners.
• Draft routine communications for the COO, such as meeting recaps and stakeholder updates.
• Prepare agendas, coordinate logistics, and follow up with owners on next steps.
• Coordinate meal orders to fit the COO’s schedule.

Skills

Calendar management

Email triage

Meeting notes

Executive support

Education

Bachelor's degree

Job description

MatX is seeking an Executive Assistant to own the operational surface area of the Office of the COO in Mountain View, CA. You will turn calendaring, communications, and logistics into a multiplier for the COO’s impact on company outcomes, freeing the COO to focus on strategy and decision making.

The role requires a Bachelor’s degree or equivalent experience, 1+ years in a startup-like tech environment, and strong critical thinking.