Executive Operations Coordinator, Office of the COO

MatX; Mountain View (OR); Hybrid; USD 180,000 - 220,000; Full time

Benefits offered by this job

4 weeks PTO (accrued)

12 company holidays

Remote work up to 3 weeks

Company-subsidized health insurance

401K with company match

Life insurance

Job summary

MatX is seeking an Executive Assistant to own the operational surface area of the Office of the COO, turning calendaring, communications, and logistics into a multiplier for the COO's impact on company outcomes.

This full-time role supports the COO and the company at large, with a US base salary range and equity. You will manage schedules, draft routine communications, and coordinate meetings and meals in a fast-paced startup environment.

Qualifications

• Bachelor's degree or equivalent practical experience.
• 1+ years of professional experience in a startup-like tech environment.
• Strong critical thinking and ability to challenge assumptions.
• Comfort with ambiguity and self-directed problem solving.

Responsibilities

• Own the COO's schedule and keep meetings on time.
• Triage and prioritize incoming email, take notes, and send action items to owners.
• Draft routine communications on the COO's behalf and suggest company communications.
• Prepare agendas, coordinate logistics, follow-up, and capture decisions.
• Coordinate meal orders to fit the COO's schedule.

Skills

Critical thinking

Ambiguity tolerance

Education

Bachelor's degree or equivalent practical experience

Job description

What MatX Is Building

MatX's mission is to make the world's best AI models run as efficiently as allowed by physics, bringing the world years ahead in AI quality and availability.

We're looking for an Executive Assistant to own the operational surface area of the Office of the COO. You'll turn calendaring, communications, and logistics into a multiplier for the COO's impact on company outcomes, freeing the COO to focus on company-wide strategy and operational decision making.

What You’ll Do Here

• Own the COO's schedule and keep meetings on time; learn company priorities, when buffers are needed, which "quick calls" are actually high-priority, and when to protect personal time
• Triage and prioritize incoming email, take notes, and send action items to the right owners
• Draft routine communications on the COO's behalf, such as meeting recaps, stakeholder updates, and scheduling coordination, and proactively suggest company communications based on themes you hear across the organization
• Prepare agendas, coordinate logistics, and own follow-up; join select meetings to capture decisions and action items and confirm next steps and owners
• Coordinate meal orders to fit the COO's schedule

Who You Are

• Bachelor's degree or equivalent practical experience, plus 1+ years of professional experience, ideally in a startup-like environment at a tech company or similar. The title you held matters less than how you operated
• Strong critical thinking: you synthesize information quickly and challenge assumptions
• Comfort with ambiguity: we won't hand you a playbook, and you'll build your own

Compensation

The US base salary for this full-time position is determined based on a variety of factors including role, experience, location, job-related skills, and relevant education and training. Career length is only a guideline for compensation.

• $180,000 - $220,000 + equity

What We Offer

• Time off: 4 weeks PTO (accrued) + 12 company Holidays + up to 3 weeks remote work

• Health: Company-subsidized Medical (Kaiser or Anthem) for employees & dependents, Guardian Dental and Vision insurances for employee & dependents, and life insurance (employee only), plus HSA and FSA offerings via Lively.

• Financial Security: Choose from Roth or pre-tax 401K (or both) with a 5% company contribution (even if you don't contribute), 100% company-paid life insurance (up to $300K), long-term disability and travel insurance.

• Professional Development: $1500 per year Professional Development Budget

• Team Meals: MatX provides onsite team lunch & dinner Monday - Friday, with your choice of ordering via WeBox, Specialty’s or via our reimbursement system

• Commute on Us: We pay 100% for your daily commute. Commute via our company rideshare account, reimburse public transportation, or get a Fasttrak card (or all three)

• MatX E[x]tras: $50/mo to use on the perk you value most

• Cell & Internet Reimbursement: $35/mo for cellular and $40/mo for wifi

• Remote Home Setup: Use our Amazon business account for up to $1000 in office setup purchases.

• Mental Wellbeing: 100% paid mental health benefit via SpringHealth and Guardian EAP.

• Support to Parents: Up to 12 weeks paid parental leave regardless of path to parenthood, 10 weeks pregnancy disability leave, flexible return-to-work hours, and a $6K Family Fund to cover fertility, surrogacy, adoption, menopausal health, preservation, family counseling and more.

As part of our dedication to the diversity of our team and our focus on creating an inviting and inclusive work experience, MatX is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender, gender identity, gender expression, sexual orientation, age, physical or mental disability, medical condition, marital/domestic partner status, military and veteran status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances.

This position requires access to information that is subject to U.S. export controls. This offer of employment is contingent upon the applicant's capacity to perform job functions in compliance with U.S. export control laws without obtaining a license from U.S. export control authorities.

MatX does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or People team and any resumes submitted are deemed to be the property of MatX.