Executive Operations Coordinator, Office of the COO

Ladders; United States; Remote; USD 180,000 - 220,000; Full time

Benefits offered by this job

PTO 4 weeks + 12 holidays + remote

Health insurance

401(k) matching

Professional development budget

Company meals

Commuter reimbursements

Home office stipend

Mental health benefits

Parental leave

Job summary

Ladders is seeking an Executive Operations Coordinator for the Office of the COO. This remote role supports executive leadership by managing the COO's time, communications, and priorities with precision.

The ideal candidate is proactive, detail-oriented, and discreet, able to create structure in a fast-moving environment and ensure alignment with high-impact business decisions.

Qualifications

• Bachelor's degree or equivalent experience.
• 1+ years in a tech startup environment preferred.
• Strong critical thinking with quick synthesis.
• Comfort navigating ambiguity and creating processes.
• Experience managing executive schedules and communications.
• Ability to prioritize tasks and manage time efficiently.

Responsibilities

• Own and manage the COO's calendar with timely meetings and high-impact prioritization.
• Triage emails, take notes, and distribute action items.
• Draft and send communications for the COO, including recaps and updates.
• Prepare meeting agendas, coordinate logistics, and follow up on actions.
• Coordinate meals to align with the COO's schedule.

Skills

Executive scheduling

Communications management

Time management

Critical thinking

Ambiguity handling

Discretion

Education

Bachelor's degree or equivalent experience

Job description

For our client, we are seeking a Executive Operations Coordinator, Office of the COO to join the team of a leader in the Enterprise Technology space.

This role will serve as a highly trusted partner to executive leadership, ensuring the COO's time, communications, and priorities are managed with precision. You will help create structure in a fast-moving environment, bringing order to scheduling, follow-through, and day-to-day executive operations. The ideal candidate is proactive, detail-oriented, and comfortable operating with discretion while supporting high-impact business decisions.

Location: Remote

Compensation: $180,000 – $220,000 annually

Responsibilities

• Own and manage the COO's calendar, ensuring timely meetings and prioritization of high-impact calls
• Triage incoming emails, take notes, and distribute action items appropriately
• Draft and send communications on behalf of the COO, including meeting recaps and stakeholder updates
• Prepare meeting agendas, coordinate logistics, and follow up on action items and decisions
• Coordinate meal orders to align with the COO's schedule

Qualifications

• Bachelor's degree or equivalent experience
• 1+ years in a tech startup environment preferred
• Strong critical thinking skills with the ability to synthesize information quickly
• Comfortable navigating ambiguity and creating processes from scratch
• Experience managing executive schedules and communications effectively
• Ability to prioritize tasks and manage time efficiently

Benefits

• 4 weeks of accrued PTO plus 12 company holidays and up to 3 weeks of remote work
• Company-subsidized health insurance for employees and dependents, including medical, dental, and vision
• 5% company contribution to 401(k), with options for Roth or pre-tax plans
• $1,500 annual budget for professional development
• Onsite team meals provided Monday through Friday
• 100% reimbursement for daily commute expenses
• $50 monthly allowance for personal perks of choice
• Monthly reimbursements for cellular and internet expenses
• Up to $1,000 for remote home office setup purchases
• Comprehensive mental health benefits fully covered
• Generous parental leave policies and support for family planning expenses

Our client is an equal opportunity employer.