Executive Assistant

Cypress HCM; San Francisco (CA); On-site; USD 120,000 - 160,000; Full time

Job summary

A leading tech staffing agency in San Francisco is seeking an Executive Assistant to support the COO. The role involves managing communications, organizing events, and enhancing efficiency through basic automation. The ideal candidate will have experience in a startup environment, excellent communication skills, and a positive attitude. Compensation includes a competitive salary of $120k - $160k along with equity.

Qualifications

• 2+ years of experience supporting C-Suite executive(s) at a startup.
• Flexibility to respond quickly outside standard working hours.
• Strong sense of ownership and pride in outcomes.

Responsibilities

• Manage the COO’s calendar and communications.
• Organize internal and external events.
• Take detailed notes in meetings.

Skills

Experience supporting C-Suite

Exceptional communication skills

Attention to detail

Tech-savvy

Tools

Google Workspace

Slack

Notion/Coda

Job description

Base pay range

$120,000.00/yr - $160,000.00/yr

Responsibilities

• Own and manage the COO’s calendar, inboxes (email, Slack, LinkedIn), and other communications - ensuring nothing slips through the cracks.
• Help own, plan, and organize both internal and external events
• Anticipate needs and think five steps ahead, proactively clearing roadblocks and creating “magic moments” that make daily life smoother and more enjoyable.
• Sit in on meetings, take detailed notes, manage follow-ups, and ensure action items are executed.
• Be a strategic partner, trusted confidant, and force multiplier who removes obstacles, creates order from chaos, and helps keep the COO focused on what matters most
• Draft, edit, and send professional, polished communications that match the COO/CEO’s tone and voice.
• Identify opportunities to improve efficiency, including basic automation using tools like Zapier.
• Support ad hoc projects end-to-end with minimal instruction.

Required Skills

• 2+ years of experience supporting C-Suite executive(s) at a startup
• Availability and flexibility to respond quickly, frequently outside standard working hours
• Exceptional written and verbal English communication skills - your writing is polished, direct, and adaptable.
• Highly organized with strong attention to detail; you thrive in ambiguity and figure things out independently.
• Naturally positive, friendly energy - someone who is genuinely fun to work with, while also direct and unafraid to push back when needed.
• Strong sense of ownership - you care deeply about outcomes and take pride in going above and beyond.
• Tech-savvy; comfortable with Google Workspace, Slack, Notion/Coda, and able to pick up new tools quickly.

Compensation

• $120k - $160k base salary + equity