Control States Compliance & Sales Coordinator

Heaven Hill Brands; Louisville (KY); On-site; USD 60,000 - 85,000; Full time

Job summary

Heaven Hill Brands is seeking a G&A Analyst in Louisville or Bardstown, KY. This office-based role supports the Control States Division by overseeing pricing administration, product registrations, purchase allowances, and regulatory compliance across U.S.

control states. You will collaborate with Regional Managers, state ABC agencies, distributor partners, and the AVP, Control States to monitor regulatory changes, ensure timely submissions, and maintain accurate documentation while aligning with

Responsibilities

• Primary liaison between Regional Managers and Alcohol Control divisions within each control state; escalate issues and drive timely resolution.
• Manage monthly pricing and purchase allowance submissions using required state forms, specialized software, and internal systems.
• Review and approve documents and digital files required to register new brands, size extensions, allocated releases, holiday submissions, and product configuration updates.
• Lead special projects within the control division, including acquisitions, allocated-release registrations, process improvements, and other compliance-related initiatives.
• Maintain and oversee Control State Code numbers, applications, renewal requirements, and supporting documentation.
• Ensure pricing and purchase allowance entries into IFS are complete, accurate, timely, and aligned with internal controls and external requirements.
• Develop, maintain, and continuously improve standard operating procedures, ensuring the direct report and key stakeholders understand process expectations.
• Monitor control state requirements and communicate process or regulatory changes to internal stakeholders.
• Partner directly with the AVP, Control States to execute critical strategies, prioritize efforts, and align work with organizational goals.
• Build and maintain strong working relationships across Sales, Operations, Finance, and external control state contacts while modeling company values and compliance-minded decision-making.

Job description

Heaven Hill Brands is seeking a G&A Analyst in Louisville or Bardstown, KY. This office-based role supports the Control States Division by overseeing pricing administration, product registrations, purchase allowances, and regulatory compliance across U.S.

control states. You will collaborate with Regional Managers, state ABC agencies, distributor partners, and the AVP, Control States to monitor regulatory changes, ensure timely submissions, and maintain accurate documentation while aligning with