Control States Sales Coordinator

Heaven Hill; Louisville (KY); On-site; USD 60,000 - 90,000; Full time

Job summary

Heaven Hill is seeking a G&A Analyst for an office-based role in Bardstown or Louisville, KY. You will oversee compliance activities for the Control State Division, including pricing administration, brand registrations, and regulatory filings across U.S. control states.

In this role you will partner with Regional Managers, state ABC agencies, and distributors to ensure timely, accurate submissions and alignment with licensing laws and board policies, while driving process improvements.

Responsibilities

• Serve as the primary liaison between Regional Managers and Alcohol Control divisions within each control state, escalating issues and driving timely resolution as needed.
• Manage and provide oversight of monthly pricing and purchase allowance submissions using required state forms, specialized software, and internal systems.
• Review and approve documents and digital files required to register new brands, size extensions, allocated releases, holiday submissions, and product configuration updates.
• Lead special projects within the control division, including acquisitions, allocated-release registrations, process improvements, and other compliance-related initiatives.
• Maintain and oversee Control State Code numbers, applications, renewal requirements, and supporting documentation.
• Ensure pricing and purchase allowance entries into IFS are complete, accurate, timely, and aligned with internal controls and external requirements.
• Develop, maintain, and continuously improve standard operating procedures, ensuring the direct report and key stakeholders understand process expectations.
• Monitor control state requirements and communicate process or regulatory changes to internal stakeholders.
• Partner directly with the AVP, Control States to execute critical strategies, prioritize efforts, and align work with organizational goals.
• Build and maintain strong working relationships across Sales, Operations, Finance, and external control state contacts while modeling company values and compliance-minded decision-making.

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

G&A Analyst Louisville, KY, US

This is an office based position in Bardstown or Louisville, KY.

What the Role Is

The Control States Sales Coordinator executes compliance activities for Heaven Hill's Control State Division, overseeing pricing administration, product registrations, purchase allowances, and regulatory compliance across U.S. control states. This role is responsible for navigating complex state laws, pricing mandates, trade practice regulations, and product listing requirements while ensuring compliance with state licensing laws, and control board policies ensure the timely and accurate execution of compliance processes.

Working closely with Regional Managers, state ABC agencies, distributor partners, and the AVP, Control States, this role supports commercial objectives by ensuring compliance with federal and state regulations, monitoring regulatory changes, and mitigating compliance risk to maintain efficient operations and market access.

How You Will Spend Your Time?

Position Responsibilities include, but not limited to:

• Serve as the primary liaison between Regional Managers and Alcohol Control divisions within each control state, escalating issues and driving timely resolution as needed.
• Manage and provide oversight of monthly pricing and purchase allowance submissions using required state forms, specialized software, and internal systems.
• Review and approve documents and digital files required to register new brands, size extensions, allocated releases, holiday submissions, and product configuration updates.
• Lead special projects within the control division, including acquisitions, allocated-release registrations, process improvements, and other compliance-related initiatives.
• Maintain and oversee Control State Code numbers, applications, renewal requirements, and supporting documentation.
• Ensure pricing and purchase allowance entries into IFS are complete, accurate, timely, and aligned with internal controls and external requirements.
• Develop, maintain, and continuously improve standard operating procedures, ensuring the direct report and key stakeholders understand process expectations.
• Monitor control state requirements and communicate process or regulatory changes to internal stakeholders.
• Partner directly with the AVP, Control States to execute critical strategies, prioritize efforts, and align work with organizational goals.
• Build and maintain strong working relationships across Sales, Operations, Finance, and external control state contacts while modeling company values and compliance-minded decision-making.