Contracts Specialist

AppleOne; Orlando (FL); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services in Orlando, FL is seeking a detail-oriented Contracts Specialist for a temp-to-hire role. You will support contract administration, compliance tracking, reporting, and billing-related activities across multiple funding sources in a professional financial services environment.

The position emphasizes data handling, deadline-driven tasks, and cross-functional collaboration, with opportunities to contribute to core contract operations under supportive leadership.

Qualifications

• Strong analytical skills with high attention to detail and accuracy.
• Experience analyzing data, reconciling discrepancies, and maintaining documentation.
• Proven ability to manage multiple tasks and deadlines with minimal supervision.
• Proficiency in Excel, including advanced functions and data reconciliation.
• Experience in contract administration, finance, or compliance is a plus.

Responsibilities

• Support contract administration activities including amendments, renewals, and budget modifications.
• Track deadlines, deliverables, and funding requirements to ensure timely reporting.
• Analyze, reconcile, and validate contract and billing data.
• Maintain organized contract files and supporting documentation for audits.
• Coordinate with internal teams and funding agencies to gather required information.
• Assist with audits, monitoring, and contract reviews as needed.

Skills

Analytical skills

Attention to detail

Data management

Independence

Time management

Tools

Excel (Pivot Tables, XLOOKUP)

VLOOKUP

Job description

Job Summary

We are seeking a detail-oriented Contracts Specialist for a temp-to-hire opportunity in Orlando, FL. This role supports contract administration, compliance tracking, reporting, documentation, and billing-related activities across multiple funding sources within a professional financial services environment.

The Contracts Specialist is ideal for someone who enjoys working with data, deadlines, documentation, and cross-functional communication. This position offers the opportunity to contribute to critical contract operations while working with supportive leadership and collaborative internal teams. Candidates who thrive in organized, mission-focused environments and enjoy solving problems, improving processes, and ensuring accuracy will be well suited for this role.

This opportunity provides exposure to contract management, reporting, audits, compliance, and funding requirements, making it a strong career-building role for professionals with accounting, finance, compliance, grants, healthcare administration, or fund accounting experience.

Key Responsibilities

• Manage contract administration activities, including amendments, renewals, budget modifications, reporting requirements, and supporting documentation.
• Track contract deadlines, deliverables, funding requirements, and compliance items to ensure timely completion and accurate reporting.
• Analyze, reconcile, and validate contract, billing, and reporting data to identify and resolve discrepancies.
• Compile, organize, and maintain contract files, audit materials, tracking tools, and supporting documentation.
• Coordinate with internal departments, external partners, and funding agencies to obtain required information and follow up on outstanding requests.
• Support audits, monitoring activities, and contract reviews by preparing accurate documentation and researching data or reporting issues.

Compensation and Benefits

• Pay rate: $25 per hour.
• Job type: Temp-to-hire.
• Location: Orlando, FL.
• Occasional extended workdays may be required during reporting, audit, or billing cycles, with schedule flexibility provided within the same workweek.
• This position is initially being hired as a temporary assignment, with potential to become a regular full-time position based on organizational needs, funding, and individual performance.

Required Qualifications and Skills

• Support contract administration, reporting, compliance, billing support, and documentation activities across multiple funding sources.
• Manage contract tracking tools, deadlines, deliverables, amendments, renewals, and budget modifications.
• Research, analyze, reconcile, and resolve discrepancies in contract, billing, financial, or operational data.
• Prepare documentation and reporting support for audits, monitoring activities, and contract reviews.
• 1 to 2 years of relevant experience in contract administration, finance, compliance, grants, healthcare administration, fund accounting, billing support, or a related field.
• Advanced Microsoft Excel skills, including Pivot Tables, XLOOKUP or VLOOKUP, filters, formulas, conditional formatting, and data reconciliation.
• Strong analytical, research, and problem-solving skills with excellent attention to detail.
• Ability to work independently, prioritize competing tasks, and manage multiple deadlines with minimal supervision.
• Strong organizational skills with the ability to manage large volumes of documentation, data, and contract information.
• Excellent written and verbal communication skills, including professional follow-up with internal and external stakeholders.
• Ability to interpret incomplete information, exercise sound judgment, and escal...
• Experience handling confidential information and maintaining data privacy standards.
• Comfortable adapting to changing priorities and periodic schedule adjustments to meet operational, reporting, or billing deadlines.

Preferred Qualifications

• Experience in contract administration, grants management, compliance, finance, healthcare, behavioral health, or related administrative support.
• Experience working with large datasets, reporting requirements, audits, contract files, or billing support functions.
• Familiarity with AI tools and the ability to critically evaluate outputs while maintaining confidentiality and data security.
• Working knowledge of integrated behavioral health care models, funding requirements, or contract compliance environments.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.