Contracts & Records Lifecycle Specialist

Coserv; Corinth (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

CoServ is seeking a Corporate Records & Contract Specialist to administer contract lifecycle management, records, and data from intake through execution, renewal, and disposition. You will coordinate with Legal, IT, Security, vendors, and project teams to improve contract visibility and ensure data integrity.

Responsibilities include calendar management, analytics, data standards, and migration of legacy contracts, while supporting e-signature platforms and process automation to enhance

Qualifications

• Associate degree or equivalent in business administration, information systems, records management, library science, paralegal studies, legal studies, or related field.
• Minimum of four years of experience in contract administration, records management, legal operations, or related.
• Experience supporting or administering contract lifecycle management, electronic signature, governance, risk, compliance, or document management tools.
• Advanced proficiency with Microsoft 365 apps (Word, Excel, Outlook, Teams, SharePoint, PowerPoint).

Responsibilities

• Administers contract management platforms and document repositories, including access, workflows, and reports.
• Supports CLM processes from intake to renewal and disposition.
• Analyzes business requirements; documents current- and future-state workflows; identifies bottlenecks and automation opportunities.
• Develops data standards for contracts and records, including retention and reporting attributes.
• Performs data quality reviews and reconciliations; coordinates corrective actions with owners.
• Maintains contract calendars, renewal alerts, and compliance documentation; escalates exceptions.
• Builds dashboards and reports to provide visibility into contract volume, cycle status, and compliance.
• Coordinates migration and validation of legacy contracts into approved systems.

Skills

Contract lifecycle

Records management

MS 365

Data quality

Reporting

Team collaboration

Education

Associate degree

Bachelor degree

Tools

Power BI

Excel

SharePoint

Contract management tools

Job description

CoServ is seeking a Corporate Records & Contract Specialist to administer contract lifecycle management, records, and data from intake through execution, renewal, and disposition. You will coordinate with Legal, IT, Security, vendors, and project teams to improve contract visibility and ensure data integrity.

Responsibilities include calendar management, analytics, data standards, and migration of legacy contracts, while supporting e-signature platforms and process automation to enhance