Contracts & Records Coordinator (Hybrid) — Growth

PABCO Building Products, LLC; Santa Rosa (CA); Hybrid; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Retirement plans

Paid time off

Job summary

Alcal Specialty Contracting, Inc. in Santa Rosa, CA is seeking an organized Office Clerk to join our team in a hybrid role.

You will prepare, review, and manage contracts and supporting documentation, track deadlines, and maintain meticulous project records across multiple projects. Ideal candidates have strong Microsoft Office skills (Excel, Word, Outlook, Teams), excellent communication, and the ability to multitask in a fast-paced environment.

Qualifications

• Experience in contract administration or project coordination is preferred.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Strong organizational and time-management skills.
• Effective written and verbal communication abilities.

Responsibilities

• Prepare, review, and manage contracts, subcontract agreements, and supporting documentation.
• Track contract requirements, deadlines, compliance items, and deliverables.
• Maintain accurate project records and documentation.
• Coordinate with internal teams, subcontractors, vendors, and customers.
• Assist with reporting, data entry, and document control.
• Manage multiple projects and priorities simultaneously while meeting deadlines.
• Support billing, change orders, purchase orders, and administrative project functions.
• Identify and resolve issues proactively and elevate concerns when necessary.

Skills

Time management

Organization

Communication skills

Multitasking

Detail oriented

Tools

Excel

Word

Outlook

Teams

Microsoft 365

Job description

Alcal Specialty Contracting, Inc. in Santa Rosa, CA is seeking an organized Office Clerk to join our team in a hybrid role.

You will prepare, review, and manage contracts and supporting documentation, track deadlines, and maintain meticulous project records across multiple projects. Ideal candidates have strong Microsoft Office skills (Excel, Word, Outlook, Teams), excellent communication, and the ability to multitask in a fast-paced environment.