Office Clerk

PABCO Building Products, LLC; Santa Rosa (CA); Hybrid; USD 28,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Retirement plans

Paid time off

Job summary

Alcal Specialty Contracting, Inc. in Santa Rosa, CA is seeking an organized Office Clerk to join our team in a hybrid role.

You will prepare, review, and manage contracts and supporting documentation, track deadlines, and maintain meticulous project records across multiple projects. Ideal candidates have strong Microsoft Office skills (Excel, Word, Outlook, Teams), excellent communication, and the ability to multitask in a fast-paced environment.

Qualifications

• Experience in contract administration or project coordination is preferred.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Strong organizational and time-management skills.
• Effective written and verbal communication abilities.

Responsibilities

• Prepare, review, and manage contracts, subcontract agreements, and supporting documentation.
• Track contract requirements, deadlines, compliance items, and deliverables.
• Maintain accurate project records and documentation.
• Coordinate with internal teams, subcontractors, vendors, and customers.
• Assist with reporting, data entry, and document control.
• Manage multiple projects and priorities simultaneously while meeting deadlines.
• Support billing, change orders, purchase orders, and administrative project functions.
• Identify and resolve issues proactively and elevate concerns when necessary.

Skills

Time management

Organization

Communication skills

Multitasking

Detail oriented

Tools

Excel

Word

Outlook

Teams

Microsoft 365

Job description

ALCAL SPECIALTY CONTRACTING, INC. IS CURRENTLY ACCEPTING RESUMES FOR A

OFFICE CLERK

POSITION TYPE: Full-Time, Hourly

LOCATION: Santa Rosa, CA | HYBRID

WAGE SCALE: $20.00-$26.00

BENEFITS & PERKS:

• Medical, Dental, Vision & Retirement plans
• Paid time off - Vacation, Sick & Holidays
• Monday- Friday Schedule
• Room for growth and be a part of an amazing team

RESPONSIBILITIES:

• Prepare, review, and manage contracts, subcontract agreements, and supporting documentation.
• Track contract requirements, deadlines, compliance items, and deliverables.
• Maintain accurate project records and documentation.
• Coordinate with internal teams, subcontractors, vendors, and customers.
• Assist with reporting, data entry, and document control.
• Manage multiple projects and priorities simultaneously while meeting deadlines.
• Support billing, change orders, purchase orders, and administrative project functions.
• Identify and resolve issues proactively and elevate concerns when necessary.

QUALIFICATIONS:

• Previous experience as a Contract Administrator, Project Coordinator, Construction Administrator, or similar role.
• Strong proficiency in Microsoft Office Suite, including:
• Excel
• Word
• Outlook
• Teams
• Microsoft 365 applications
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Detail-oriented with a high degree of accuracy.
• Experience working in construction, contracting, energy programs, or project-based environments is preferred.

Alcal Specialty Contracting, Inc. (Alcal) is a subsidiary of Pacific Coast Building Products, Inc. a family owned business since 1953. Alcal is a large specialty contractor, privately held and diversified that has operated continuously since 1971. It employs over 900 people and has branches in California, Colorado, Nevada, Arizona, Washington and Hawaii. Installed products include roofing, waterproofing, insulation, firestop, and garage doors for both commercial and residential construction. The company is signatory to the Roofers and Carpenters Union.

We are committed to promoting diversity and welcome applications from all qualified individuals. We desire priority referrals of veterans/protected veterans, and individuals with disabilities (IWDs). We utilize E-Verify to confirm work authorization with both the Social Security Administration and the Department of Homeland Security. Drug free workplace and EOE/M/F/Vets/Disability.