Contracts Project Coordinator: Compliance & Pay Apps

Millstone Weber, LLC; Saint Charles (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Millstone Weber, LLC is seeking a Contracts Project Coordinator to support contract administration, job setup, and procurement on construction projects in St. Charles, MO. You will handle subcontracting, purchase orders, change management, and pay applications, ensuring compliance with company standards and owner requirements.

The role emphasizes attention to detail, document control, and coordination with finance and project teams to maintain accurate records and timely payments.

Qualifications

• Bachelor's degree or 4+ years in an administrative role, contract admin preferred.
• Construction industry experience strongly preferred.
• Proficient in Excel and Word; ERP/document management familiarity.
• Strong attention to detail and organizational skills.
• Clear written and verbal communication; ability to multi-task and meet deadlines.

Responsibilities

• New Project Contract Administration/Job Setup, data import, and document collection.
• Review prime contracts, prepare Schedule of Values, and amend subcontract documents.
• Prepare, issue, and track Purchase Orders; manage terms and dates.
• Collect and review field change orders; import Change Requests into Spectrum.
• Prepare and track Owner Pay Applications and subcontractor payments.
• Review bond invoices and support bond/consent processes.
• Track DBE compliance and report progress; assist with project closeout.
• Assist with year-end audit tasks and contract status reporting.

Skills

Microsoft Excel

Microsoft Word

Attention to detail

Multitasking

Education

Bachelor's degree in business or similar

4+ years' administrative/contract admin experience

Tools

Spectrum

SharePoint

Job description

Millstone Weber, LLC is seeking a Contracts Project Coordinator to support contract administration, job setup, and procurement on construction projects in St. Charles, MO. You will handle subcontracting, purchase orders, change management, and pay applications, ensuring compliance with company standards and owner requirements.

The role emphasizes attention to detail, document control, and coordination with finance and project teams to maintain accurate records and timely payments.