Construction Project Coordinator - Docs, Compliance & Billing

Clean Energy & Infrastructure Services; Springfield (IL); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

401(k) match

Employee Stock Purchase Plan

Flexible spending account

Job summary

William Charles Construction, a MasTec Company, is hiring for a Project Coordinator in our Springfield, IL office. The role supports Project Managers with start-up, maintains project files and documentation, and ensures IDOT compliance.

The team emphasizes accuracy, organization, and timely processing of contracts and payroll. The ideal candidate has an accounting or business background with 3–5 years of related experience, proficiency in MS Office, and strong communication skills for a

Qualifications

• Associate's Degree in Accounting or Business Administration helpful; a combination of education & experience will be considered in lieu of a degree.

Responsibilities

• Prepare and circulate a list of current jobs.
• Set up and maintain all job files online and hard copies.
• Prepare pre-construction paperwork for new jobs.
• Complete and submit job set up form and budget for grooving projects.
• Review subcontract and submit paperwork to prime contractor for grooving projects.
• Create purchase order and subcontract requisition forms and track progress between procurement and vendor.
• Ensure that all required subcontractor paperwork is received and maintained.
• Create and submit change orders.
• Compute and process force accounts, back charges, and miscellaneous required billings.
• Create and submit billings for grooving projects.
• Track and submit subcontractor weekly certified payroll, monthly EEO, and quarterly PLA reports.

Skills

Multi-tasking

Communication

Written & Verbal Communication

Education

Associate's Degree in Accounting or Business Administration

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

William Charles Construction, a MasTec Company, is hiring for a Project Coordinator in our Springfield, IL office. The role supports Project Managers with start-up, maintains project files and documentation, and ensures IDOT compliance.

The team emphasizes accuracy, organization, and timely processing of contracts and payroll. The ideal candidate has an accounting or business background with 3–5 years of related experience, proficiency in MS Office, and strong communication skills for a