Contracts & Financial Controls Lead

Stantec; Pasadena (CA); On-site; USD 68,000 - 123,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

Wellness program

401(k) plan

Employee stock purchase program

Paid holidays

Vacation and paid sick leave

Tuition reimbursement

Travel benefits

Job summary

Stantec is seeking a Project Controls Coordinator-Contract Administrator to support government and public-agency projects, ensuring contract and financial compliance. You will collaborate with Project Management, Project Controls, Project Accounting, and Marketing to apply contract requirements and mitigate risk.

The role centers on coordinating contract requirements and financial documentation, enabling project teams to stay focused on delivery and success across multiple sites.

Qualifications

• Bachelor’s degree or equivalent experience in business, project management, finance, or a related field.
• Typically 5+ years of experience supporting transportation or public-sector projects.
• Experience with Caltrans or other state DOT contracts strongly preferred.
• Strong understanding of consulting contracts, DOT billing requirements, and financial compliance.
• Highly organized, detail-oriented, and comfortable working across multiple teams.

Responsibilities

• Ensures compliance with state and federal contractual requirements across prime contracts, task orders, amendments, and modifications.
• Interprets and applies financial terms, rates, funding limits, and authorisation requirements accurately.
• Tracks and reports on project cost performance.
• Prepares month-end reports for project management and clients.
• Provides contract compliance guidance to project teams.

Skills

Contract administration

Public-sector contracts

Analytical skills

Negotiation

Written/verbal communication

Cross-team collaboration

Microsoft Office

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Stantec is seeking a Project Controls Coordinator-Contract Administrator to support government and public-agency projects, ensuring contract and financial compliance. You will collaborate with Project Management, Project Controls, Project Accounting, and Marketing to apply contract requirements and mitigate risk.

The role centers on coordinating contract requirements and financial documentation, enabling project teams to stay focused on delivery and success across multiple sites.