Contracts Coordinator I — Hybrid/Remote Admin

Washington State Health Care Authority; Seattle (WA); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Flexible/hybrid remote work options

Job summary

Washington State Ferries, a division of WSDOT, seeks a Contracts Coordinator 1 to support vessel, terminal, and services contracts. You’ll administer RFP/IFB packages, track renewals, and maintain precise records while coordinating with internal and external stakeholders.

The role requires strong Microsoft Office skills, contract interpretation ability, and excellent communication. Hybrid work arrangements and comprehensive benefits accompany this important public service position.

Qualifications

• Experience contributing to a work environment that fosters a culture of respect and equal opportunity.
• Experience taking action to meet the needs of others.
• Examples of learning new processes or skills and applying them in a work setting.
• Experience organizing and maintaining complex office files and documentation according to guidelines.
• Experience tracking deadlines and organizing workload according to priorities.
• Experience communicating professionally, both verbally and in writing.
• Experience interpreting contract and agreement terms, requirements, and conditions.
• Experience compiling and clearly communicating contract or agreement status information.
• Experience coordinating with internal contract parties and external contractors and consultant representatives.
• Proficiency with Microsoft Office applications, including Word and Excel.

Responsibilities

• Provide first-level administration for WSF Vessels contracts, including RFP, IFB, and Small Works Roster packages.
• Prepare and publish project lists and advertisements; coordinate bid openings and publish results.
• Review, print, assemble, and distribute contract packages; track originals routed for signature.
• Maintain contract records, required forms, and insurance and bonding renewal documentation in accordance with agency procedures.
• Review and respond to bidder and contractor correspondence.
• Edit contract templates and review draft documents for accuracy, formatting, and compliance with governing laws and statutes.
• Track contract finances, deadlines, expirations, and renewals; report status to management.
• Maintain bidder and shipyard contact lists and verify bidder prequalification.
• Uphold WSF’s strategic priorities and values in leadership actions.

Skills

Microsoft Office

Contract interpretation

Deadline management

Professional communication

Status reporting

Coordination

Records organization

Learning and growth

Respect and equal opportunity

Education

Public administration / business knowledge

Tools

Microsoft Word

Microsoft Excel

Job description

Washington State Ferries, a division of WSDOT, seeks a Contracts Coordinator 1 to support vessel, terminal, and services contracts. You’ll administer RFP/IFB packages, track renewals, and maintain precise records while coordinating with internal and external stakeholders.

The role requires strong Microsoft Office skills, contract interpretation ability, and excellent communication. Hybrid work arrangements and comprehensive benefits accompany this important public service position.