Contracts Coordinator 1 - Washington State Ferries

Washington State Health Care Authority; Seattle (WA); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Flexible/hybrid remote work options

Job summary

Washington State Ferries, a division of WSDOT, seeks a Contracts Coordinator 1 to support vessel, terminal, and services contracts. You’ll administer RFP/IFB packages, track renewals, and maintain precise records while coordinating with internal and external stakeholders.

The role requires strong Microsoft Office skills, contract interpretation ability, and excellent communication. Hybrid work arrangements and comprehensive benefits accompany this important public service position.

Qualifications

• Experience contributing to a work environment that fosters a culture of respect and equal opportunity.
• Experience taking action to meet the needs of others.
• Examples of learning new processes or skills and applying them in a work setting.
• Experience organizing and maintaining complex office files and documentation according to guidelines.
• Experience tracking deadlines and organizing workload according to priorities.
• Experience communicating professionally, both verbally and in writing.
• Experience interpreting contract and agreement terms, requirements, and conditions.
• Experience compiling and clearly communicating contract or agreement status information.
• Experience coordinating with internal contract parties and external contractors and consultant representatives.
• Proficiency with Microsoft Office applications, including Word and Excel.

Responsibilities

• Provide first-level administration for WSF Vessels contracts, including RFP, IFB, and Small Works Roster packages.
• Prepare and publish project lists and advertisements; coordinate bid openings and publish results.
• Review, print, assemble, and distribute contract packages; track originals routed for signature.
• Maintain contract records, required forms, and insurance and bonding renewal documentation in accordance with agency procedures.
• Review and respond to bidder and contractor correspondence.
• Edit contract templates and review draft documents for accuracy, formatting, and compliance with governing laws and statutes.
• Track contract finances, deadlines, expirations, and renewals; report status to management.
• Maintain bidder and shipyard contact lists and verify bidder prequalification.
• Uphold WSF’s strategic priorities and values in leadership actions.

Skills

Microsoft Office

Contract interpretation

Deadline management

Professional communication

Status reporting

Coordination

Records organization

Learning and growth

Respect and equal opportunity

Education

Public administration / business knowledge

Tools

Microsoft Word

Microsoft Excel

Job description

The first consideration and/or preference is with current Washington State Ferries OPEIU members

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!

Washington State Ferries (WSF) is an essential part of Washington's transportation network. Every year, we carry nearly 20 million passengers across Puget Sound and the San Juan Islands on more than 400 sailings a day. Our dedicated teams with over 2,100 people work together to serve our communities and shape the future of ferry travel.

The Opportunity

WSF, a division of WSDOT, is currently seeking a Contracts Coordinator 1 to support the agreements that keep ferry services running safely and reliably. This position helps the Contracts & Consultant Services team coordinate contracts that support vessels, terminals, security, and other essential operations. Through careful contract administration and collaboration, the role helps WSF serve communities across Washington.

As we navigate a once-in-a-generation transformation to decarbonize our system — guided by our core values Serve, Respect, Trust, Grow Navigate, and bold strategic priorities Service Excellence, Improved Communication and Empowered People — there’s never been a more meaningful time to come aboard at Washington State Ferries.

What to Expect

Among the varied range of responsibilities held within this role, you/the Contracts Coordinator 1 will:

• Provide first-level administration for WSF Vessels contracts, including RFP, IFB, and Small Works Roster packages.
• Prepare and publish project lists and advertisements; coordinate bid openings and publish results.
• Review, print, assemble, and distribute contract packages; track originals routed for signature.
• Maintain contract records, required forms, and insurance and bonding renewal documentation in accordance with agency procedures.
• Review and respond to bidder and contractor correspondence.
• Edit contract templates and review draft documents for accuracy, formatting, and compliance with governing laws and statutes.
• Track contract finances, deadlines, expirations, and renewals; report status to management.
• Maintain bidder and shipyard contact lists and verify bidder prequalification.
• Uphold WSF’s strategic priorities (Service Excellence, Improved Communication, and Empowered People) and values (Serve, Grow, Trust, Respect, and Navigate), ensuring they are embedded in WSF’s culture through leadership actions

Qualifications

To be considered for this opportunity, the following are required:

• Respect and Equal Opportunity: Experience contributing to a work environment that fosters a culture of respect and equal opportunity.
• Service Orientation: Experience taking action to meet the needs of others.
• Learning and Growth: Examples of learning new processes or skills and applying them in a work setting.
• Records Organization: Experience organizing and maintaining complex office files and documentation according to established guidelines.
• Deadline Management: Experience tracking deadlines and organizing workload according to deadline priorities.
• Professional Communication: Experience communicating professionally, both verbally and in writing.
• Contract Interpretation: Experience interpreting contract and agreement terms, requirements, and conditions.
• Status Reporting: Experience compiling and clearly communicating contract or agreement status information.
• Coordination: Experience coordinating with internal contract parties and external contractors and consultant representatives.
• Microsoft Office: Proficiency with Microsoft Office applications, including Word and Excel.

It is preferred that qualified candidates also have:

• Business or Public Administration: Knowledge of business or public administration principles gained through coursework, training, work, personal, or lived experience.
• Contract Administration: Experience assisting with or performing the coordination, development, administration, or termination of contracts.
• Government Contract Practices: Knowledge of state government contract terminology, practices, and procedures and/or WSF policies and procedures related to administering contracts and agreements.

Important Notes

• The first consideration and/or preference is with current Washington State Ferries OPEIU members
• This position offers flexible/hybrid remote work options.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov

Why WSDOT

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
• Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have a choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov