Contracts Coordinator I — Hybrid/Remote (Public Transit)

State of Washington; Seattle (WA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid remote work options

Job summary

Washington State Ferries, a division of WSDOT, seeks a Contracts Coordinator 1 to support vessel, terminal, and other essential operations contracts. The role handles administration, bid processes, and document control to keep ferry services running safely and reliably.

You will coordinate RFP/IFB processes, maintain contract records, and ensure compliance with governing laws. A commitment to service excellence and collaborative teamwork is expected, with hybrid remote work options available.

Qualifications

• Experience contributing to a work environment that fosters respect and equal opportunity.
• Experience taking action to meet the needs of others.
• Examples of learning new processes or skills and applying them in a work setting.
• Experience organizing and maintaining complex office files and documentation.
• Experience tracking deadlines and organizing workload according to priorities.
• Experience communicating professionally, both verbally and in writing.
• Experience interpreting contract terms, requirements, and conditions.
• Experience compiling and clearly communicating contract status information.
• Experience coordinating with internal contract parties and external contractors and consultant representatives.
• Proficiency with Microsoft Office applications, including Word and Excel.

Responsibilities

• Provide first-level administration for WSF vessel contracts, including RFP, IFB, and Small Works Roster packages.
• Prepare and publish project lists and advertisements; coordinate bid openings and publish results.
• Review, print, assemble, and distribute contract packages; track originals routed for signature.
• Maintain contract records, required forms, and insurance and bonding renewal documentation in accordance with agency procedures.
• Review and respond to bidder and contractor correspondence.
• Edit contract templates and review draft documents for accuracy, formatting, and compliance with governing laws and statutes.
• Track contract finances, deadlines, expirations, and renewals; report status to management.
• Maintain bidder and shipyard contact lists and verify bidder prequalification.
• Uphold WSF’s strategic priorities and values in culture through leadership actions.

Skills

Respect & Equal Opportunity

Service Orientation

Learning & Growth

Records Organization

Deadline Management

Professional Communication

Contract Interpretation

Status Reporting

Coordination

Tools

Microsoft Office

Job description

Washington State Ferries, a division of WSDOT, seeks a Contracts Coordinator 1 to support vessel, terminal, and other essential operations contracts. The role handles administration, bid processes, and document control to keep ferry services running safely and reliably.

You will coordinate RFP/IFB processes, maintain contract records, and ensure compliance with governing laws. A commitment to service excellence and collaborative teamwork is expected, with hybrid remote work options available.