Contracts Coordinator (Hybrid) – Facilities

Emory University; Atlanta (GA); Hybrid; USD 52,000 - 66,000; Full time

Job summary

Emory University in Atlanta seeks a Contracts Coordinator for Campus Services to manage contract negotiation, administration, and processing for construction, maintenance, and consulting services. You will prepare terms, track services, and ensure compliance with Emory policies while supporting vendors and internal stakeholders.

The role offers a regular hybrid schedule with some remote work and requires residency in Georgia.

Qualifications

• Two years of college coursework plus four years of related contracts or administrative experience.
• Experience in facilities environments preferred and ability to navigate vendor inquiries.
• Strong organizational skills and attention to detail in contract administration.

Responsibilities

• Create and assist in negotiating, administering, and preparing contracts for construction, maintenance and/or consulting services.
• Prepare contract terms, identify services, timing, restrictions, bid process and ensure adherence to policies.
• Assign contract numbers and input contracts into work management system for tracking payments and change orders.
• Input invoices into procurement and work management systems, verifying scope and value.
• Ensure proper accounting for contract expenses and follow up on corrections.
• Serve as a resource to answer questions from vendors, supervisors, managers or Payment Services.
• Perform related responsibilities as required.

Skills

Contract negotiation

Administrative support

Vendor relations

Education

Associate's degree or equivalent

Tools

Procurement software

Job description

Emory University in Atlanta seeks a Contracts Coordinator for Campus Services to manage contract negotiation, administration, and processing for construction, maintenance, and consulting services. You will prepare terms, track services, and ensure compliance with Emory policies while supporting vendors and internal stakeholders.

The role offers a regular hybrid schedule with some remote work and requires residency in Georgia.