Contracts Coordinator - Campus Services

Emory University; Atlanta (GA); Hybrid; USD 52,000 - 66,000; Full time

Job summary

Emory University in Atlanta seeks a Contracts Coordinator for Campus Services to manage contract negotiation, administration, and processing for construction, maintenance, and consulting services. You will prepare terms, track services, and ensure compliance with Emory policies while supporting vendors and internal stakeholders.

The role offers a regular hybrid schedule with some remote work and requires residency in Georgia.

Qualifications

• Two years of college coursework plus four years of related contracts or administrative experience.
• Experience in facilities environments preferred and ability to navigate vendor inquiries.
• Strong organizational skills and attention to detail in contract administration.

Responsibilities

• Create and assist in negotiating, administering, and preparing contracts for construction, maintenance and/or consulting services.
• Prepare contract terms, identify services, timing, restrictions, bid process and ensure adherence to policies.
• Assign contract numbers and input contracts into work management system for tracking payments and change orders.
• Input invoices into procurement and work management systems, verifying scope and value.
• Ensure proper accounting for contract expenses and follow up on corrections.
• Serve as a resource to answer questions from vendors, supervisors, managers or Payment Services.
• Perform related responsibilities as required.

Skills

Contract negotiation

Administrative support

Vendor relations

Education

Associate's degree or equivalent

Tools

Procurement software

Job description

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description

Campus Services is seeking a contracts coordinator for the shift Monday - Friday; 8am - 5pm.

JOB DESCRIPTION:

• Creates and assists supervisors and managers in the negotiation, administration and preparation of contracts for construction, maintenance and/or consulting services.
• This includes preparation of contract terms, identification of services to be performed, timing, any restrictions, the bid process and insuring that contracts adhere to Emory and Campus Services policies/procedures.
• Assigns contract numbers and inputs contracts into the work management system for tracking of payments against contracts and change orders.
• Receives and inputs all contract invoices into Emory's Procurement Services system and Campus Services work management system, verifying invoices fall within scope and value of the contract.
• Insures proper accounting for contract expenses and follows up on any needed corrections.
• Acts as a resource to research and answer questions from vendors, supervisors, managers or Payment Services concerning contracts.
• Performs related responsibilities as required.

Minimum Qualifications

• Two years of college coursework and four years of related contracts or administrative experience, preferably in a facilities environment, or an equivalent combination of education, training and experience.
• May require a valid Georgia driver's license and an insurable driving record.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: [phone] (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [e-mail] or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.