Contracts & Billing Coordinator: Drive Change & Compliance

KYOCERA Document Solutions America, Inc.; Wilmington (MA); On-site; USD 54,000 - 73,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision plans

401k match

Paid time off

Job summary

Kyocera Document Solutions New England, Inc. is seeking a Contracts Coordinator to manage Wilmington branch accounts, coordinate order processing workflows, ensure billing compliance, and support other branches.

You will verify contracts in eAutomate, set up new contracts in KFS, run meter reports, assist AR with contract issues, and maintain accurate contract documentation for audit and compliance. Strong customer service and MS Office skills are required.

Qualifications

• Read and comprehend simple instructions, short correspondence, and memos.
• Write simple correspondence.
• Apply common sense understanding to carry out detailed written or oral instructions.
• Deal with problems involving a few concrete variables in standardized situations.

Responsibilities

• Maintains cycles and processes maintenance agreement invoicing.
• Verifies and maintains new contracts in eAutomate.
• Sets up new contracts in KFS and manages devices.
• Runs meter reports for meter collection and assists in meter entry in eAutomate as needed.
• Assists Accounts Receivable in resolving contract issues.
• Runs monthly termination and lease reports.
• Validates entered meters and estimates uncollected meters as needed.
• Processes all contract billing and mails invoices.
• Processes customer name, location, and address changes as needed.
• Collaborates with Finance and Sales to resolve billing or setup discrepancies.
• Maintains a billing log for tracking deals from sales order to funding to commission payout.
• Acts as point of contact with leasing companies on new and closed deals.
• Maintains accurate contract documentation for audit and compliance.

Skills

Reading comprehension

Written communication

Problem solving

Education

High School Diploma or GED

Tools

MS Outlook

MS Word

MS Excel

Job description

Kyocera Document Solutions New England, Inc. is seeking a Contracts Coordinator to manage Wilmington branch accounts, coordinate order processing workflows, ensure billing compliance, and support other branches.

You will verify contracts in eAutomate, set up new contracts in KFS, run meter reports, assist AR with contract issues, and maintain accurate contract documentation for audit and compliance. Strong customer service and MS Office skills are required.